Administrative Specialist

Department

Admissions

Job Posting Title

Administrative Specialist, Admissions Office

Job Description

Work involves specialized and/or diverse administrative support work, and the responsibility of providing assistance to the Director of Admissions, Assistant Director of Financial Aid and other student affairs personnel. Position will utilize standard office tools and technology. Positions at this level will supervise and/or provide leadership to student employees.  Positions at this level are also expected to demonstrate professionalism and maintain the security and confidentiality of office documents, records, and information.

MINIMUM QUALIFICATIONS: This position requires a High School Diploma, or equivalent, with at least one to two years of experience in an office or administrative support position.

PREFERRED QUALIFICATIONS: A Bachelor's Degree with three years of experience. Experience with recruitment and/or admissions processes and student database management skills.  Demonstrated ability to use Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Demonstrate excellent organizational and writing skills.

APPLICATION DEADLINE: Screening of applications will begin April 10, 2025 and continue until the position is filled.

SALARY: $15.54 per hour plus benefits

BENEFITS: To review our competitive benefit package, please visit FHSU Benefits.

RESPONSIBILITIES:

• Provides specialized administrative support by composing office correspondence or reports, proofs, and editing any correspondence.
• Plan, coordinate, and arrange meetings with multiple agencies or individuals.
• Maintain prospective student database for the purpose of student recruitment and scholarship initiatives.
• Collaborate with academic departments regarding student recruitment and coordination of scholarship services.
• Administer scholarship program(s) as assigned by the Assistant Director of Financial Assistance/Scholarship Coordinator
• Assist and organize materials for mailings, information requests, and reports for distribution to high school, college, and public officials and/or the general public.
• Process and organize student recruitment mailings and daily requests.
• Participates in interviewing, selecting, coordinating and evaluating employees.
• Coordinate maintenance of office equipment.
• Oversees the stock of office supplies, equipment, and forms. Orders and purchases supplies and equipment.
• Coordinate unique projects and special events, which include setting up conference rooms and securing resources and training materials.
• Supervises and maintains student-employee hiring and scheduling processes.

APPLICATION PROCESS: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.

REQUIRED APPLICATION DOCUMENTS:  Applicants must submit a cover letter, resume, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

If you have questions regarding the position, please contact:

Name:  Jon Armstrong

Email:  jdarmstrong@fhsu.edu

Phone: 785-628-4091

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.