Full-Time
Operations Specialist
Posted on 9/11/2026
Deadline 9/25/26
Kamehameha Schools
Native Hawaiian education system
Compensation Overview
$61.7k - $84.5k/yr
Keaau, HI, USA
In Person
Bachelor's
Category
 Business & Strategy (1) |
|---|
Required Skills
Microsoft Windows
Word/Pages/Docs
Customer Service
Data Analysis
Excel/Numbers/Sheets
Microsoft Outlook
Requirements
- A Bachelor's Degree in Business Administration or a related field is required; a combination of education and experience may be substituted.
- A minimum of 2 years of directly related work experience is required.
- Demonstrated organizational skills to handle multiple assignments, complex tasks, timelines, and deadlines are required.
- Experience handling the full array of fiscal responsibilities needed for a division's fiscal functions is required.
- Demonstrated customer service orientation and the ability to organize, analyze, prioritize, and problem-solve within a fast-paced office environment with frequent interruptions are required.
- Ability to adapt work style to work effectively independently and collaboratively in an environment of review and feedback is required.
- Ability to work on teams and serve in both leadership and support roles is required.
- Ability to consider the ultimate impact of decisions and actions on internal and external partners and constituents is required.
- Strong collaboration, communication, and interpersonal skills are required.
- Ability to manage confidential information and sensitive situations is required.
- Proficiency with Microsoft Windows and Microsoft Office Suite products, primarily Windows, Excel, Word, and Outlook, or proficiency with a similar suite of Google applications is required.
- Ability to establish and maintain good relationships within the respective island communities is required.
- Excellent communication, organizational, and writing skills are required to address a variety of audiences.
- Business and management skills, along with strong organizational skills, are required.
- Ability to prioritize and handle complex, multiple, simultaneous projects and meet established timelines and deadlines is required.
- Demonstrated flexibility and ability to adapt to a rapidly changing work environment are required.
- Ability to analyze and conceptualize, work independently with a high degree of accuracy, and handle highly confidential information is required.
Responsibilities
- Lead operational functions involved in complex, multidimensional processes for sustained efforts and ad-hoc projects across the division.
- Support fiscal functions including procurement, payment reconciliation, and reporting.
- Provide project management for project-team communications, coordination, work pacing, deadline management, and reporting.
- Address customer service inquiries by telephone and online communications.
- Serve on project teams to coordinate communications, meeting scheduling, work coordination, responsiveness to administrative directives, and adherence to deadlines.
- Advocate to division leadership on matters that support successful project completion.
- Train with division subject-matter experts to provide substantive assistance in specific content and skill areas and contribute to project-team development efforts.
- Manage front-line communications and interactions with community stakeholders.
- Support community events, workshops, and conferences, including information provision and registration processing.
- Develop systems to maintain awareness of current information and processes for ongoing and upcoming opportunities offered by Kamehameha Schools or its partners.
- Respond to or redirect inquiries, concerns, and suggestions from learners' parents, adult learners, community organizations, and potential donors regarding Kamehameha Schools Kaiāulu.
- Participate in program-improvement efforts by making suggestions and implementing approved approaches.
- Work with division members and other organizational groups to develop and implement systems that assess the effectiveness of community-facing functions.
- Prepare, review, and monitor division-wide project budgets, including monthly and quarterly variance reports and year-end accrual reporting.
- Assist with reconciliation of project expenses.
- Assist project leads and community liaisons with formal agreements for community partnerships.
- Administer contracts and manage contractors with project leads.
- Review budgets to verify fund availability and ensure correct budget codes and cost-center accounts are used.
- Prepare, process, and monitor purchase requisitions, vendor invoices, payment requests, general-ledger adjustments, and other financial records.
- Ensure expenditure requests comply with procurement policies and procedures and are routed for approval and further processing.
- Route forms and requisitions for required follow-up action.
- Analyze budgets to recommend fund reallocations and improved future budget allocations.
- Analyze fiscal processes and recommend and implement approved improvements.
- Lead key division systems and processes, ensuring that streams of work are cohesively managed and issues are addressed.
- Develop, implement, improve, and maintain processes supporting key division functions and complex ad-hoc projects.
- Create online systems and repositories to receive, verify, and organize documents for retrieval by authorized staff.
- Serve as a communication node to receive and disseminate information to division staff and ensure timely task completion.
- Manage key office administrative functions for the division.
- Provide clerical support, including meeting scheduling and logistics, agendas, notes and minutes, memo and correspondence drafting, copying and filing, document distribution, and file and record maintenance.
- Compose draft routine communications on behalf of division leadership.
- Review draft communications intended for community members or division staff.
- Perform other related duties as assigned or requested.
Desired Qualifications
- Prior experience with budgeting and/or finance.
- Skill in analyzing data and transforming it into meaningful insights.
- A highly organized approach with flexibility to pivot when needed.
- A strong communicator with a collaborative, team-focused approach.
Kamehameha Schools is a private charitable educational trust serving Native Hawaiian learners and communities. It operates preschool and K-12 campuses while supporting community education, scholarships, enrichment, and land-based learning. Its mission is rooted in the will of founder Bernice Pauahi Bishop and the long-term well-being of Native Hawaiians. Kamehameha Schools is both an education system and a charitable trust, using land stewardship and community investment to advance Native Hawaiian identity, culture, language, academic preparation, leadership, and lifelong opportunity.
Company Size
N/A
Company Stage
N/A
Total Funding
N/A
Headquarters
N/A
Founded
N/A