Why we’re hiring:

WPP is seeking an experienced operational, administrative and project management professional to join our New York office, supporting several senior level executives. This opportunity requires a strategic partner who can seamlessly manage constantly evolving administrative needs that require frequent communication with both internal and external industry professionals globally. Our ideal candidate will have experience supporting senior-level leaders in an ever-changing environment innately understand key priorities and provide creative solutions to positively impact our work.

What you’ll be doing:

• Governing deadlines, agendas, and timelines for projects and other deliverables.
• Partnering with the executives you support to ensure all duties are carried out accurately and efficiently.
• Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow-up regarding relevant business issues, both internal and external.
• Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel.
• Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics.
• Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail.
• Handling highly confidential information discreetly.
• Interfacing with the Function and supporting requests including partnering with other assistants across the group.
• You will liaise with Facilities, Auditors, Team Leaders and others across WPP network.

What you’ll need:

• 10 years of project/program support experience and a minimum of 3 years supporting C-level executives
• Proactive and continuous improvement mindset
• Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
• The ability to take initiative and manage programs end-to-end with minimal oversight
• Acute attention to detail and understanding of best-in-class service/hospitality principals

• Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
• A high level of personal ownership, initiative, drive, accountability, and maturity
• Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly

• Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint
• Knowledge of media, advertising, PR or marketing industry a plus

Who you are:

You’re open: We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are accepting: of new ideas, new partnerships, new ways of working.

You’re optimistic: We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.

You’re extraordinary: we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.

What we’ll give you:

Passionate, inspired people – We promote a culture of people that do extraordinary work.

Scale and opportunity – We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.

Challenging and stimulating work – Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?