The Role
We are looking for an Office Manager to join our team and manage our new, New York City office. You will execute a variety of office management and administrative tasks and serve as a key point of contact for internal and external parties, ensuring efficient communication and a positive work environment. You’re detail-oriented, possess strong communication skills, and thrive in a fast-paced environment.
You will report to our Director of Strategic Initiatives and will be based onsite in our NYC office, near Union Square.
Key responsibilities will include:
- Office Management:
- Oversee day-to-day operations of the office, ensuring a smooth and efficient workflow
- Represent the office reception (e.g., calls, greeting visitors, requests, mail administration)
- Manage office supplies (including kitchen & restroom) inventory and place orders as needed
- Serve as the point of contact for building management and vendors, including coordinating maintenance, and repairs
- Act as the local presence, in partnership with HR, for onboarding/offboarding (e.g., building access, IT, preparing working area, benefits support)
- Proactively address any issues that arise in the office and look for opportunities to enhance the environment
- Administrative Support:
- Assist with event planning and coordination, including company-wide meetings and special events
- Assist with client events in NYC area (e.g., dinners, meetings, workshops)
- Work closely with our Administrative Supervisor in our NJ headquarters to provide overall company support and collaborate with other departments to streamline processes and improve efficiency
- Proactively build warm and trust-based relationships with everyone in the office so that they feel comfortable coming to you with their questions and needs
- Reporting Support
- Conduct research and compile data as needed for various projects and initiatives
- Help manage our intranet (experience with Notion and Google Drive a benefit)
The Ideal Candidate
- Bachelor’s degree in Business Administration, Management, or equivalent experience
- 5+ years of experience in office management or administrative support roles.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively with flexibility to reprioritize throughout the day
- Ability to maintain confidentiality and handle sensitive information with integrity
- Excellent verbal and written communication skills
- Ability to work independently and take initiative
- Positive, friendly demeanor and proactive attitude
- Proficiency in Microsoft Office Suite and Google Apps (e.g. Google Docs, Google Drive, Gmail).
- Previous experience supporting executives or senior management is a plus
- Experience with expense management software (e.g., Ramp) a plus
- Experience with knowledge management software (e.g. Notion) a plus
This is a great opportunity to have a long-term impact on a fast-paced, private equity backed growth business. Some of the core virtues embraced by Scales’ employees include:
·Do the Right Thing
·Act Like an Owner
·Hustle
·Demand Results
·Go Together
·Evolve or Disappear
We offer a competitive compensation package and a comprehensive benefits program including medical benefits, paid vacation and holidays, and 401K matching.
About Scale Microgrids
Scale Microgrids (“Scale”) is a fully integrated distributed energy platform focused on designing, implementing and financing innovative distributed clean energy solutions. Through its leading technical expertise and access to scale capital, Scale helps its customers transition to a decentralized energy future by providing and financing sustainable, cost-effective, and resilient power solutions. Scale has its own proprietary microgrid solution which provides customers with cheaper, cleaner and more reliable power, and also partners with third party developers to acquire and/or finance a broader range of distributed energy assets.
We raised a $500MM equity commitment from Warburg Pincus, a global private equity firm focused on growth investing, to fund our business plan and accelerate growth. We are growing quickly and looking to augment the team with highly motivated entrepreneurial talent.
To learn more about Scale Microgrids, please visit https://www.scalemicrogrids.com/. About Warburg Pincus
Warburg Pincus is a leading global private equity firm with nearly $80 billion in assets under management (AUM). Its active portfolio of more than 250 companies around the globe is highly diversified by stage, sector and geography. Warburg Pincus is a growth investor and an experienced partner to management teams seeking to build durable companies with sustainable value.
To learn more about Warburg Pincus, please visit https://www.warburgpincus.com/. Scale strives to attract and retain a workforce that reflects the composition of our customer base and communities. We are committed to providing a work environment that provides everyone with equal access and opportunity to contribute and drive meaningful outcomes. We encourage applicants from all backgrounds to apply and will consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
