Salary Range: 80000 to 115000 (Currency: USD) (Pay period: per-year-salary)

Responsibilities

• Performing general office support functions including receiving calls, visitors, incoming mail, etc.
• Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations
• Establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations
• Tracking construction modifications, contractor requests for clarification, and material submittals for the office’s assigned projects
• Tracking purchases and shipping receipts and preparing necessary web-based purchase tracking reports for submission
• Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists
• Download, rename, and copy of project submittals and requests for information (RFI) from Resident Management System (RMS) to VA and Activation servers
• Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks between CFM, VAMC, USACE and others

Qualifications

• Experience in administrative support for the construction of medical centers (hospitals, etc.). Experience working with Veterans Affairs (the VA) preferred
• Bachelor’s degree from an accredited institution of higher learning and/or evidence of work experience or knowledge to compensate for absence of higher education. A minimum of three (3) years of construction work experience may be substituted and will be reviewed for accountability
• Working knowledge of construction practices and the ability to call upon this knowledge to assist in implementing the various plans set forth on the project. This includes Quality Assurance; Safety, Time, Cost, Change, and Information Management
• Familiarity with the site operations of a General and Sub-contractor and the process of managing a building construction operation
• Communication, Language, and Software Skills, with the ability to utilize a variety of software programs to monitor, update, and produce work products.