Marketing and Proposal Coordinator

Overview

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for a Marketing and Proposal Coordinator in our Gainesville, Tampa, Orlando, Jacksonville, Tallahassee, Clearwater, St. Augustine, or Titusville, FL office or one of our other Florida offices. A hybrid work schedule is available for this position at the discretion of the Company. The position will support our talented environmental practitioners with developing compliant, comprehensive, and compelling submittals (proposals and opportunity-specific statements of qualifications (SOQs). Utilizing superb writing and organizational skills, the role will participate in the Go/No-Go process; manage, schedule, edit, and produce submittals and related sales-support materials; evaluate selection criteria; and develop appropriate response strategies.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

Essential Duties and Responsibilities

• Coordinate with marketing teams and practitioners in the development of new marketing material or updates to existing material;
• Create first draft/template of news announcements for internal and external posting, as directed and ensure proper circulation for comment;
• Coordinate with practitioners to maintain master resumes, project descriptions and imagery;
• Maintain and manage content libraries, including prior proposals, boilerplates, and visuals;
• Assist with content for online presence, including social media, website and emails;
• Track and distribute events planning information to practitioners and research event attendees, including maintaining a key meeting calendar;
• Maintain corporate memberships in client organizations;
• Prepare proposal/SOQ pursuit memo (guide to preparing the deliverable);
• Assist with the preparation and/or assembly of written and visual information for client presentations;
• Assist in maintaining scheduling and tracking systems for individual pursuit and proposal elements;
• Help to produce SOQs/proposals, including editing and graphics; formatting, preparing for digital and/or print reproduction;
• Handle production and confirm needed resources to ensure on-time delivery of SOQs/proposals;
• Gather content from team and consultants as needed; maintain content libraries / winning examples-templates;
• Organize and develop task lists from pre-submittal meeting recordings and notes;
• As directed, monitor sources of industry-related market information; distribute potential leads to proposal and marketing teams;
• Review, cull, and maintain select sources of industry-related market information;
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience;
• Assist in maintaining systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, visuals, and mailing lists;
• Identify needed pursuit information and lead the creation of MS Teams sites for proposal teams, load folder with key information, and identify and add team members (branch/region/CMSS firm-wide);
• Develop proposal and cover letter templates;
• Assist with graphics concepts and development, writing/content, and proofreading;
• Handle requested edits to marketing content such as press releases and article drafts;
• Coordinate the development and submittal of project award entries;
• Participate in data gathering for strategic plans, reports, and meetings;
• Participate in RFQ/RFP review and/or strategy sessions to analyze a potential client in terms of target market, project size, probability of selection, and timing in order to recommend a go/no go decision;
• Assist in special corporate events planning (e.g. practice group conferences, receptions, open houses, etc.);
• Participate in marketing associations for professional development of marketing functions (i.e., SMPS, APMP); and
• Perform special projects and related work as required.
• Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed.

Education and Licensure

• Bachelor’s degree from an accredited college with a major in an applicable discipline and at least 2 years of professional experience (preferred); or any equivalent combination of education, experience, and training that provides the knowledge, skills, and abilities to perform the responsibilities of the position. (required)
• Demonstrated writing skills, including the ability to think critically and analytically about the purpose of the document and how the content might be improved. (required)
• Formatting, writing, editing, and proofreading skills with strong attention to detail. (required)
• Windows proficiency including, MS Professional (Word, Excel, and PowerPoint), Adobe Acrobat, and typing ability. (required)
• Familiarity with Illustrator and some graphic design experience. (preferred)
• Ability to understand and follow complex oral and written instructions. (required)
• Ability to multitask, prioritize, and manage workflow. (required)
• Ability to work both collaboratively and independently to perform effectively under tight deadlines. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

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