Senior Administrative Associate

Job Description

The Associate Vice President of Analytical Enabling Capabilities in our company's Research Labs has an opening for a Sr. Associate, Administrative Assistant. Candidates must have an interest in and ability to work successfully in a fast-paced, complex work environment. The ideal candidate is a highly motivated and polished professional capable of prioritizing work, demonstrating exceptional organizational and proactive problem-solving skills, professional communication skills, flexibility and teamwork as well experience navigating across an enterprise to access resources and solutions as needed.

Job responsibilities include, but are not limited to: 

• Administrative support to include extensive calendar management, meeting management (including meetings with external colleagues), phone coverage, processing expense reports, coordinating travel and updating weekly schedules. 

• Work requires the coordination and performance of multiple tasks and technical skills related to work assignments. 

• Coordination of work and tasks will require the individual to work well with colleagues across sites and time zones.

• Interact with team colleagues and understand administrative interdependencies in work.

• A working knowledge of the priorities of the team and company policies, which allows for an efficiently run department and a focus on key aspects of work. 

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills with minimal supervision. 

• Communication skills must be at a level to effectively interact with our company's executives and their assistants as well as internal/external clients both on-site and remotely to maintain relations.

• May coordinate special projects within the division/area.

Location/commute

• This role is based at our headquarters site in Rahway (NJ, USA).

• We offer a hybrid setup.

Position Qualifications:

Education Minimum Requirement:   

• High School Diploma or Equivalent

Required Experience and Skills**:  

• Minimum of (10) years Administrative Assistant experience 

• Minimum of (5) years Administrative experience supporting Executive Directors and above (preferred AVP level roles) 

• Advanced computer skills using Office 365 (MS Outlook, Word, Excel, Power Point, Visio, Concur) 

• Digitally savvy with intellectual curiosity to learn more in the digital space

• Ability to handle and prioritize a large number of simultaneous assignments 

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel and processing Visa/Passport Applications 

• Event planning/coordination experience 

• Extraordinary attention to detail and handling of confidential/sensitive information 

• Outstanding communication and people skills

• Proficiency with SAP, Workday, Ariba or related software programs preferred

#MSJR

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Required Skills:

Administrative Policies, Business Communications, Calendar Management, Confidential Data Handling, Document Management, Event Planning, Fast-Paced Environments, Meeting Management, Meeting Planning, Microsoft Office, Process Improvements, Project Management, Scheduling, Task Management, Vendor Management

 Preferred Skills:

Job Posting End Date:

09/29/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.