Administrative Assistant – Impact

The Impact, Inclusion & Advocacy department works across the company portfolio to create programs and activations that benefit the greater good, focusing on client impact/philanthropy, employee engagement/volunteerism, government relations, external initiatives that support the communities where we live and work, and leading the company’s 501c3 foundation.

Key Responsibilities:

• Provide direct administrative support to three VPs on the Impact, Inclusion & Advocacy team, including calendar management, inbox oversight, scheduling, and expenses.

• Organize and prepare agendas, materials, follow-up notes, and action items for meetings.

• Coordinate and manage internal reporting, and ensure department files and shared documents are up to date.

• Arrange international and domestic travel, accommodations, off-site meetings, and event logistics for VPs and department staff.

• Prep for end-of-day (EOD) meetings with VPs; review to-do’s, pinned and flagged emails, schedule and run through meeting approvals.

• Provide event support for department activations: book conference rooms, print materials, order catering, greet externals, and act as the primary point of contact for visitors.

• Track, maintain, and update VP's and department contact lists.

• Support on project-based needs and deliverables. 

Qualifications – Knowledge, Skills, and Abilities:

• Minimum of 1 year of general business and administrative experience required, preferably supporting multiple senior leaders.

• Excellent organizational and time management skills, with the ability to balance competing priorities in a fast-paced environment.

• Proficiency with Outlook, Microsoft Office Suite (& Google equivalents); Zoom; and invoicing platforms such as SAP Concur is required.

• Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.

• Consistent, dependable, and accurate in completing responsibilities and tasks.

• Meticulous attention to detail and a commitment to maintaining confidentiality.

• Strong problem-solving, critical thinking, and analytical skills.

• Ability to work independently and collaboratively as part of a team.

Flexibility to work occasional evenings or weekends as needed for events.

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$15.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:

$21.00 hourlyWME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.