Initial Posting Date:
11/07/2024
Application Deadline:
/
Agency:
Higher Education Coordinating Commission
Salary Range:
$6,257 - $9,226.
Position Type:
Employee
Position Title:
IT Modernization Project Business Analyst (Operations & Policy Analyst 3) - Ongoing Staffing Needs
Job Description:
Come for a job. | Stay for a career. | Make a difference… for a lifetime!
Are you a skilled Business Analyst with a knowledge of technology replacement, improving processes and digital transformation? Then look no further! Join the Higher Education Coordinating Commission’s IT team as an IT Modernization Project Business Analyst (Operations & Policy Analyst 3).
Note: The HECC’s Modernization Project is a project crossing multiple biennia and anticipates continuing staffing needs. This recruitment announcement will be used to establish a list of qualified candidates to fill current and future limited duration, job rotation and permanent vacancies to support the project and will remain open until further notice. The recruiter will review initials applications on November 20th, 2024 and periodically thereafter and will reach out to candidates as new staffing needs arise.
Why Join Us
The Oregon Higher Education Coordinating Commission (HECC) envisions a future where all people benefit from the economic, civic, and cultural impact of high-quality postsecondary education, training, and workforce development. Come work with a team that values equity, collaboration and empathy within beautiful Salem, Oregon!
Our amazing benefits include:
Competitive medical, vision and dental benefits package for the employee and qualified family members.
Opportunity to participate in a deferred compensation savings program.
A fabulous retirement program. Click here to visit our full benefits website.
Work-life balance!
11 paid holidays per year.
3 additional paid "Personal Business Days" per year.
8 hours of sick leave accumulated every month.
Progressive vacation leave accrual, starting at 10 hours per month, with increases every 5 years.
Hybrid remote work options
What You Will Be Doing
You will provide analysis for the agency’s Modernization Project. You will have regular contact with managers, professional staff, and will work closely with agency managers, other program and policy analysts, technical and business staff, partner agency staff, tribes, and numerous partners throughout the State of Oregon. You will develop and analyze technical solutions which satisfy business objectives by working closely with solution vendors and agency technical and business staff to design, develop and configure new solutions to ensure they meet the needs of the agency’s Modernization efforts. You will make informed decisions on behalf of the agency to build new systems in accordance with desired business requirements and outcomes.
You will translate and communicate complex business problems and technical solutions to different types and levels of agency staff, vendors, and business partners, and will be responsible to ensure needs are clearly understood by all parties. You will also be responsible to coordinate work efforts to achieve program and project goals and objectives and facilitate various meetings regarding system design and testing with subject matter experts and managers.
You will be required to balance multiple competing priorities and responsibilities as well as conflicting objectives as the business needs will fluctuate according to the nature of the Modernization Program.
The Work at a Glance
Full scope business/policy analysis
Project & business requirements documentation
Project activity facilitation & program support including organizational change management and project testing.
Production support
Project management, coordination and communication
This recruitment is to fill full-time limited duration, job rotation and permanent positions headquartered at HECC’s Salem Office and is not represented by a union. The successful candidate(s) may be eligible for in-state hybrid work, which consists of performing duties onsite in a standard office environment and working remotely.
For a complete list of duties and working conditions, please contact the recruiter for the position description.
What We Need (Minimum Qualifications)
A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work related to IT project management and/or IT business analysis.
OR;
Any combination of experience and education equivalent to seven years of experience in IT project management and/or IT business analysis.
Desired Attributes/Skills
If you have these qualities, let us know! It’s how we will choose whom to move forward!
Business Analyst/Project Management Skills
Experience evaluating the effectiveness and efficiency of operational processes or events that included data gathering, analysis, interpretation, and recommendations.
Experience in assessment and analysis of training needs and training administration including delivery of training for a variety of learning styles and audiences.
Ability to actively participate and work closely with project staff and managers regarding all phases of a project, with a good understanding of learning management and process analysis.
Knowledge and proficiency using a personal computer and various software including Microsoft Word, Microsoft Excel, Microsoft Access, Microsoft Outlook, Visio, SharePoint, and Microsoft PowerPoint.
Interpersonal and Communication Skills:
Excellent verbal and written communication skills to effectively convey ideas, recommendations, and technical information with a variety of audiences.
Proficient in providing updates on work/assignments verbally and in writing.
Ability to work in a team environment with excellent team player and interpersonal skills, including the willingness to collaborate, share information and contribute to the team's success.
Ability to prepare for and facilitate meetings on complex program/business related topics.
Attention to detail in accurately capturing and communicating outcomes and next steps from discussions.
Planning and Prioritizing Workload Skills:
Experience in clearly identifying and articulating priorities of tasks assignments based on understanding of the effort required to complete tasks on-time per a schedule.
Ability to effectively and proactively ask for assistance when prioritization of workload is not clear due to multiple competing deadlines.
Attention to detail and the ability to organize and coordinate multiple resources simultaneously to meet objectives and goals.
Self-motivated and organized with a proven ability to work autonomously to meet deadlines.
Equitable Recruiting
The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of these positions, please feel free to contact us to discuss your application.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a non-traditional background.
How to Apply
Current State of Oregon Employees: State Employees Apply for Jobs Guide
External Candidates: Application Guide for External Applicants
Application Materials: The hiring manager has requested the following materials be included with your application:
Resume
Cover letter - no more than two (2) pages and clearly demonstrates how your education and work experience meet the desired attributes of this position.
Supplemental Questionnaire – A task to complete the questionnaire will automatically populate after you have submit your application. Please ensure you respond to this request to avoid application review delays.
Help Your Application Rise to the Top!
Your application materials are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for completeness, consistency, and communication skills at the professional level (attention to detail, spelling, grammar, etc.)
Need help?
For questions about the recruitment and selection process, or to request an alternate format, please contact the recruiter: Christina Steele- [email protected]/ (503) 934-3482
The Fine Print
Salary Range: The range listed is the Non-PERS salary range. Public Employee Retirement System (PERS) participating members will have their base salary increased by 6.95% and pay a 6% employee contribution to PERS.
Future Vacancies: We may use the candidates from this posting to fill future vacancies. Limited duration positions hired from this recruitment may become permanent if future funding becomes available.
Criminal Records Check: Employment is contingent on the outcome of a criminal records check which may require fingerprints (FBI). Any history of criminal activity will be reviewed and could result in the withdrawal of an offer or termination of employment.
Veterans: If you are a veteran you may receive preference. A request will be sent to your applicant inbox to submit your veteran’s DD214 form. Click here for more information about veterans’ preference.
Visa Sponsorship: We do not offer Visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.
The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.
