Compensation Overview

Position Overview: 

The Procurement Analyst is a vital member of multiple project teams within NYCEDC’s Contracts’ department.  This person will work with project managers and other staff to provide critical project support, operational tasks, training, and working on special projects with senior department staff.

Essential Duties & Responsibilities:

• Guide EDC project managers through NYCEDC’s procurement and contracting processes
• Review and manage automated workflow requests in Contracts dept. queue in a timely manner
• Serve as internal expert on NYCEDC’s procurement and contracting procedures and policies
• Responsible for departmental review/approval of vendor payment requests, and tracking
• Contribute and assist the departmental Chief of Staff on various mission and departmental driven goals, related tasks, as well as special projects, on an as needed basis
• Identify and prioritize workload while managing competing demands, and deadlines
• Provide training regarding proper procurement process to internal project managers
• Maintain, create, and update departmental trainings and project templates, such as, presentation materials, agendas, meeting minutes, and sign-in sheets
• Responsible for the maintenance of the Contracts Department’s internal and external websites/intranet (NYCEDC.com & EDCIS) related to the procurement pages
• Assist the departmental Chief of Staff/Contracts VP on communicating policies, objectives, and pertinent information to departmental staff in a timely and dependable manner
• Responsible for managing departmental Office Hrs. requests, including but not limited to, resource allocation
• Liaise with relevant external Agencies/stakeholders as necessary
• Assist in gathering reports for the PAAA and other agency reports, as required
• Handle all online form requests and processing e.g., expense reports, human resources forms, conference attendance, etc.
• Work closely with senior departmental staff to identify, coordinate, and plan events for team building
• Communicate effectively across all levels of the organization, in a manner that is succinct and professional
• Ability to manage a variety of functions simultaneously and with flexibility
• Responsible for archiving, including departmental documents, tracking, and maintenance of archival documents
• Assist in coordinating group meetings, as well as other relevant calendar events
• Develop a working knowledge of other key departmental functions
• Other duties as assigned

Qualifications:

• Associates degree or equivalent, bachelor’s degree preferred 1-2 years’ experience in procurement
• Demonstrated verbal and written skills
• Demonstrated sense of urgency and responsibility in achieving goals; ability to manage deadlines 
• Enterprising, resourceful, and adaptable with a results-oriented approach towards work 
• Detailed oriented; demonstrated analytical skills with regard to document review, and oversight
• Professional demeanor and comfort working in a team environment
• Ability to handle multiple assignments competently and efficiently
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Knowledge of Microsoft VISIO, preferred
• New York City residence is required within 180 days of hire