Administrative Lead

Company Information

Legend Biotech is a global biotechnology company dedicated to treating, and one day curing, life-threatening diseases. Headquartered in Somerset, New Jersey, we are developing advanced cell therapies across a diverse array of technology platforms, including autologous and allogenic chimeric antigen receptor T-cell and natural killer (NK) cell-based immunotherapy. 

Legend Biotech entered into a global collaboration agreement with Janssen, one of the pharmaceutical companies of Johnson & Johnson, to jointly develop and commercialize ciltacabtagene autolecuel (cilta-cel) in 2017. Our strategic partnership is designed to combine the strengths and expertise of both companies to advance the promise of an immunotherapy in the treatment of multiple myeloma.

Legend Biotech is seeking Administrative Lead as part of the Human Resources team based in Somerset, New Jersey. 

Role Overview

 The Administrative Lead will be responsible for managing a team of administrative professionals and providing comprehensive department-level support. This role requires exceptional organizational skills, attention to detail, and the ability to coordinate a variety of administrative functions to ensure smooth operations.

Key Responsibilities  

• Supervise a team consisting of two Administrative Assistants and one Office Administrator, providing guidance, support, and performance management to ensure team effectiveness.
• Support and assist C-level executives with their administrative needs.
• Manage and coordinate departmental day-to-day activities, including travel arrangements, expense reports, email correspondence, calendars, meeting planning, and preparation.
• Manage various administrative duties including arranging catering, maintaining excellent vendor relations, and acting as a point of contact for internal and external stakeholders.
• Coordinate complex domestic and international travel arrangements and prepare expense reports and reimbursement requests.
• Assist in coordinating special events and projects, including monthly meetings, corporate-wide gatherings, and giveaways.
• Complete necessary documents to set up new suppliers in the system, create purchase orders, and approve invoices in SAP.
• Make purchases on behalf of various departments and liaise closely with Finance and Procurement to reconcile the corporate credit card and submit financial documents in a timely manner.
• Establish and maintain effective working relationships with company executives, staff, and key business partners.
• Assist with planning and executing departmental events such as holiday events, farewells, and team-building activities.
• Assist with preparing departmental presentations, tables, charts, and other information using PowerPoint, Excel, and other technology.
• Flexibility to work in all three NJ office as required.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• A minimum of 5 years of administrative experience, including at least 2 years in a supervisory role. Preferably, the candidate should also have experience in a fast paced professional environment, working with cross-functional teams, and supporting multiple sites.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with SAP or similar enterprise resource planning (ERP) systems.
• Exceptional organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality and discretion.

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Legend Biotech is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is Legend’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

Legend Biotech maintains a drug-free workplace.