Full-Time

Executive Assistant

Posted on 1/28/2025

Sotheby’s

Sotheby’s

1,001-5,000 employees

Auction house for fine art

Compensation Overview

$50k - $75kAnnually

+ Bonus

Junior, Mid

New York, NY, USA

The role is based in the New York office, indicating that in-office presence is required.

Category
Executive Support
Administrative & Executive Assistance
Required Skills
Word/Pages/Docs
Data Analysis
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
  • Bachelor’s Degree required.
  • 2+ years of professional experience in an Executive Assistant role, or role with similar responsibilities.
  • Strong multi-tasking and prioritization skills.
  • A fastidious attention to detail, accuracy and organization.
  • Adept at handling sensitive and confidential information in a professional manner, maintaining discretion at all times.
  • Able to maintain composure under pressure.
  • Skillful ability to interact in a professional, mature and collaborative style with key constituents.
  • Ability to show good judgment and represent the Sotheby’s brand and core competencies.
  • Excellent interpersonal skills and an enthusiastic client service attitude.
  • Excellent written communication and analytical skills with experience in drafting reports and presentations and responding to correspondence in a timely fashion.
  • Strong experience in Outlook, Word, Excel, and PowerPoint.
Responsibilities
  • Calendar management for two global executives in the New York office. Working to monitor, prioritize and resolve any conflicts pro-actively on their behalf.
  • Liaising with all levels of staff globally including senior executives, high profile clients, and external stakeholders from all aspects of the business and market.
  • Responsible for coordinating meetings and events as needed; planning the agenda with input, arranging speakers, organizing materials, tracking attendance, following up on actions.
  • Assisting with diverse projects, initiatives and roll outs, carrying out research, gathering, analyzing and presenting data.
  • Answering calls and handling incoming enquiries from staff and clients; resolving or raising to the executives.
  • Drafting email and correspondence, preparing reports and presentations and proofreading.
  • Acting as the “eyes and ears” for the executives and ensuring they are informed of any issues or events, news, internal updates and initiatives, upcoming sales and sale results.
  • Booking trips and travel arrangements as necessary.
  • Complete all expenses and become an expert in the T&E policy and tool.
  • Managing invoices; checking costs and accuracy, setting up new vendors, processing, and monitoring timely payment.
  • Partnering with other Executive Assistants and providing coverage where needed.
Desired Qualifications
  • An awareness and interest in the Art market and Sotheby’s and a desire to learn about business development and strategy.
  • Flexibility to work some evenings and weekends when necessary.

Sotheby's is a global auction house that specializes in selling fine art, luxury items, and collectibles through live and online auctions, as well as private sales. The company distinguishes itself with its expertise in valuing rare items and providing online estimates for potential sellers. Sotheby's conducts auctions in major cities worldwide, attracting a diverse audience and ensuring a competitive market for high-end items. The goal is to connect buyers and sellers in the luxury market while offering a personalized and discreet experience.

Company Size

1,001-5,000

Company Stage

IPO

Headquarters

New York City, New York

Founded

1744

Simplify Jobs

Simplify's Take

What believers are saying

  • Acquisition of Breuer building enhances brand presence for high-profile auctions.
  • Collaboration with Marriott offers unique luxury auction experiences, attracting high-net-worth clients.
  • Involvement in NFT market positions Sotheby's to capitalize on digital collectibles trend.

What critics are saying

  • Closure of Buy Now eCommerce in China indicates potential market demand issues.
  • Recent layoffs suggest financial strain and challenges in maintaining profitability.
  • Fluctuating NFT market poses risk to Sotheby's digital collectibles revenue streams.

What makes Sotheby’s unique

  • Sotheby's offers both live and online auctions, catering to diverse client preferences.
  • The company provides private sales for clients seeking privacy and exclusivity.
  • Sotheby's expertise in valuing rare items attracts high-end collectors globally.

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Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Vacation

Paid Sick Leave

Paid Holidays

401(k) Company Match

Professional Development Budget

Company News

PYMNTS
Feb 2nd, 2025
Sotheby’S Shuts Down 2-Year-Old Ecommerce Business In China

Auction house Sotheby’s reportedly shut down its Buy Now eCommerce business in mainland China, though it will continue that business in Hong Kong. The Buy Now program was shut down in China in recent months amid a slowdown in demand in that market, the Financial Times (FT) reported Sunday (Feb. 2). Sotheby’s also laid off a number of employees, while retaining some key personnel in consultant roles, according to the report

Decrypt
Jan 14th, 2025
Sotheby'S Is Auctioning Nba Top Shot Nfts

Sotheby's is auctioning off NBA Top Shot digital collectibles as the NFT market experiences a modest resurgence amid a broader crypto market boom in recent months.The auction house is selling eight NBA Top Shot NFTs, valued between $500 and $3,000 each, as part of its broader NBA memorabilia sale, a company spokesperson said Tuesday in a statement. Bidding is open through January 21.The sale includes digital collectibles featuring several well-known basketball players, including Jaylen Wells, Bub Carrington, Pacôme Dadiet, and Kyshawn George. Each lot includes a highlight clip from the respective player’s first-ever NBA game.The auction comes as digital art collectibles have experienced a slight rebound, with broader NFT trading volume climbing in December as certain projects gained substantially in value. However, some of that rise appeared to be attributed to buyers attempting to earn crypto rewards around the Pudgy Penguins PENGU token launch, and it’s unclear whether the broader NFT market is seeing a growing resurgence.NBA Top Shot launched in 2020, kickstarting an NFT craze among mainstream sports fans in early 2021 that has since died down considerably.While the project saw a monthly sales peak of $226 million in February 2021, the Flow-based NFTs accounted for less than $2 million worth of sales last month, per data from CryptoSlam. The collection has generated roughly $1.25 billion in sales to date.Sotheby's has made several forays into NFTs in recent years, despite a protracted downturn in the one-of-one token market. In 2021, Sotheby's sold nearly $17 million in NFTs in collaboration with digital creator Pak, according to its website. And just last summer, the auction house put up for sale a batch of Bored Ape Yacht Club-centric Ethereum NFTs. Last year, Sotheby's also took a deeper dive into the Web3 world, rolling out a secondary marketplace for on-chain NFT sales on its metaverse platform.Edited by Andrew HaywardDaily Debrief NewsletterStart every day with the top news stories right now, plus original features, a podcast, videos and more

ARTnews
Dec 11th, 2024
Sotheby's Lays Off 100 Staffers After Lower Results For Marquee Auctions in New York

Sotheby's lays off 100 staffers after lower results for marquee auctions in New York.

NFT Evening
Dec 10th, 2024
The Biggest Names in Art and Fashion Are Betting on NFTs This Season

On the other hand, Sotheby's has just launched Metaverse Masters, a new auction series dedicated to advanced digital art.

Hypebeast
Dec 4th, 2024
Sotheby's Readies "The GOAT Collection: Watches & Treasures From Tom Brady"

Sotheby's is officially launching its upcoming "The GOAT Collection: Watches & Treasures From Tom Brady" auction.

INACTIVE