Office Manager
Confirmed live in the last 24 hours
Next Insurance

501-1,000 employees

Tailored, affordable insurance for self-employed businesses.
Company Overview
Next Insurance is a company that is highly dedicated to the self-employed, offering tailored, affordable, and simple insurance solutions that cater to the evolving needs of business owners. Their competitive advantage lies in their comprehensive range of seven different insurance policies, allowing businesses to design coverage that fits their unique needs, from general liability to commercial auto insurance. With a culture that encourages smart risk-taking and growth, Next Insurance not only provides essential protection for businesses but also supports them in their journey to success.
Consumer Goods

Company Stage

Series F

Total Funding

$1.2B

Founded

2015

Headquarters

Palo Alto, California

Growth & Insights
Headcount

6 month growth

2%

1 year growth

7%

2 year growth

-10%
Locations
Waltham, MA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Communications
CategoriesNew
Administrative & Executive Assistance
Administrative Support
Specialized Administrative Roles
Requirements
  • Associates or Bachelor's degree in hospitality, human resources, facilities, or related field preferred.
  • Proven experience as an office admin. and/or manager or similar administrative role.
  • Proficiency in Google Suite, Slack, and ticketing systems.
  • Strong communication and interpersonal abilities.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Problem-solving skills with a proactive and resourceful approach.
  • Familiarity with People processes and basic accounting principles is a plus.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and deadlines.
  • Motivated with a passion for organization and administration
  • Able to interface with executive leadership and be the face of the office.
  • Space planning, workplace/facilities certification a plus.
  • Able to be onsite 5 days a week during core business hours.
Responsibilities
  • Oversee and manage daily office operations to ensure efficiency, happiness, and productivity.
  • Acting as the face of the office and the point of contact with building management, internal employees & cross-functional partners
  • Coordinate administrative activities, including managing vendor schedules, company meetings, onsite offsites, greeting and touring visitors/candidates, etc.
  • Exhibit supreme attention to detail to provide a sparkling workspace that's inviting and clean as a whistle 24/7.
  • Ensuring the office environment is on-brand and reflects the values of NEXT.
  • Coordinate and execute engaging events like company milestones, weekly brunches, holiday parties, and surprise & delight moments.
  • Maintain office supplies inventory and ensure proper stocking levels.
  • Handle incoming and outgoing correspondence, including emails, Slacks, tickets, and occasional phone calls.
  • Sorting, routing mail to the proper department; sometimes scanning important claims or financial related materials.
  • Manage office budgets and expenses.
  • Assist in People-related tasks such as tours, hosting visitors/candidates, and setting the tone to provide an uplifting office experience.
  • Implement and maintain office policies and procedures to uphold organizational standards.
  • Coordinate office maintenance and repairs, liaising with vendors and service providers.
  • Assist in special projects as needed.
  • Overseeing office moves, reshuffles, furniture placement, and upgrades to the built environment.
  • Prep space as needed for specific meeting types (e.g. onsites, trainings, all-hands, partner meetings, events, etc.)