Administrative & Executive Assistance (1)

SUMMARY

At Sony Pictures Animation, we bring bold stories and unforgettable characters to life. Behind every production is a team ensuring those stories can be told seamlessly and responsibly.

The Script Clearance Department, part of the Intellectual Property group within the SPE Legal Department, plays a critical role in that process—identifying and resolving legal clearance issues for film and television productions in accordance with the company’s Errors & Omissions (E&O) insurance requirements.

The Clearance Coordinator is a key partner to the Animation Clearance Specialist, supporting script clearance across all stages of production—from pre-production through final delivery. This role blends project coordination, document management, and production-facing collaboration, and is ideal for someone who thrives in a fast-paced creative environment and enjoys bringing structure and precision to complex workflows.

RESPONSIBILITIES

Maintain organized project documentation for assigned productions, including scripts, revisions, schedules, and related materials
Maintain and manage clearance tracking in ShotGrid, including logging requests, uploading reference materials, updating item statuses, and generating reports for productions and internal stakeholders
Review incoming clearance requests via ShotGrid and email, helping determine next steps and priorities in partnership with the Specialist
Assist in preparing script clearance reports, memos, and supporting documentation, including updates tied to script revisions
Draft permission request letters and legal release documents for review and execution
Track, monitor, and follow up on clearance requests to ensure timely resolution across multiple active productions
Submit clearance requests to the Research Department and gather supporting materials as needed
Review executed releases and permission agreements, flag revisions, and maintain accurate legal and project records
Partner with internal teams, including Accounting, to support billing, invoices, and payment processing (e.g., licensing and research fees)
Support the distribution of advertising and promotional restriction memos
Review animatics and related materials (e.g., behind-the-scenes content, publicity, merchandising) on an as-needed basis
Perform general administrative duties, including scheduling meetings, coordinating calendars, handling correspondence, routing materials, and maintaining department files
Participate in team meetings and ongoing learning opportunities to stay current on script clearance and entertainment law developments

QUALIFICATIONS

High school diploma or equivalent required; bachelor’s degree preferred
1–2 years of experience in an administrative, production, legal, or business affairs environment preferred
Highly organized with the ability to manage multiple priorities in a fast-paced production environment
Strong written and verbal communication skills, with the ability to draft and review professional documents with clarity and precision
Detail-oriented with a commitment to accuracy and follow-through in a high-volume workflow
Strong judgment and discretion in handling confidential and sensitive information
Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with tracking systems (e.g., ShotGrid) a plus
Interest in animation, storytelling, and the filmmaking process

The anticipated base salary for this position is $25.00/hour – $31.00/hour. This role may also qualify for incentives and/or comprehensive benefits. Actual compensation will depend on factors such as experience, education, skills, and location.

Sony Pictures Animation is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.
SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

Clearance Coordinator

Sony Pictures Animation

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