Personal Assistant

The Role

We are looking for a dedicated Personal Assistant to support our CEO Avi. You will play a pivotal role in ensuring the CEO's personal life runs smoothly and will be a key contributor to the CEO's effectiveness and productivity. This role requires a high level of discretion, organisation, and adaptability. You will work amongst an existing team of Executive Assistants supporting other TravelPerk CSuite and will report to the CEO’s Executive Assistant (EA).  

This position is office-based in our beautiful Barcelona Headquarters, Monday to Friday, during regular working hours.

What will you be doing?

• Handle a variety of personal tasks for the CEO working alongside the Executive Assistant being the point of contact for related tasks.
• Manage the CEO's personal calendar: Schedule and prioritise appointments and travel arrangements, while considering the CEO's time constraints and preferences.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries for the CEO and his family. Ensure the CEO is well-prepared for trips.
• Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence.
• Communication: Act as a liaison between the CEO and various stakeholders, including family members, friends, and personal advisors, to ensure effective communication and coordination.
• Event Planning: Assist in planning and coordinating personal events, celebrations, and gatherings.
• Problem-Solving: Address issues and challenges that may arise in the CEO's personal life, finding efficient and effective solutions. Third door thinking.
• General Administrative Support: Perform various administrative tasks, such as managing personal invoices, phone calls, home projects and other duties as assigned.
• Organise personal documents to be signed internally or via a Notary.
• Process the CEO’s personal expenses and payment of invoices.

What will you need to succeed?

• Previous experience in a Personal Assistant role supporting a Senior Executive (ideally CEO) in a busy fast paced corporate environment.
• Fluent in Spanish, Catalan and English a must - please submit your application in English
• Experience in managing frequent travel coordination.
• Experience planning events and meetings.
• Proficiency in calendar and email management systems; GoogleSuite / Slack.
• Exceptional organisational skills and the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills; ability to build rapport quickly and manage stakeholder expectations.
• Strong problem-solving abilities and adaptability.
• Not afraid to innovate: you create elegant solutions to smaller problems or projects to constantly optimise time and task management.
• Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.
• Be a team player. Strong ability to work collaboratively with other people across the organisation and an understanding of how to get the best out of people.
• Flexibility to work outside of normal working hours and be available should emergencies arise within your work remit with the CEO.

What we give you in return - Our Benefits

💰 Competitive compensation, including equity in the company;

🌴 Generous vacation days so you can rest and recharge;

💊 Health perks such as private healthcare or gym allowance, depending on location;

🧩 "Flexible compensation plan" to help you diversify and increase the net salary;

🥳 Unforgettable TravelPerk events, including travel to one of our hubs;

💙 A mental health support tool for your well-being;

📈 Exponential growth opportunities;

🫶 VolunteerPerk - We offer 16 paid hours per year that you can use to give back to society by volunteering for a charity of your choice;

🌎 "Work from anywhere" in the world allowance of 20 working days per year;

📚 IRL English or Spanish Lessons are held in the Barcelona office;

👶 Parental leave: 12 to 16 weeks, based on location and eligibility factors.