Human Resources Coordinator

SUMMARY DESCRIPTION:

The HR Coordinator at Lachine assists with the day-to-day human resources and administrative duties associated with the Lachine and Montreal plants.  The HR Coordinator manages the administration of the HR policies, procedures and programs including facility safety.  Originates and leads HR practices and objectives that will provide an employee-oriented, high-performance culture.

MAJOR RESPONSIBILITIES:

Development of the Human Resources Department

• Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the strategic goals of the HR Department.
• Participates in developing department goals, objectives, and systems.
• Participates in department staff meetings and attends other meetings/seminars.

Human Resource Information Systems

• Processes weekly payroll for Lachine hourly employees and bi-weekly payroll for Montreal hourly employees, including weekly updating and sign-off of individual timecards in UKG with shift changes, overtime and both shift and attendance premiums. 
• Maintains Workday (HCM) for the Lachine Plant.  Prepares and analyzes reports that are necessary to carry out the functions of the department and company. Prepares periodic reports for management, as necessary or requested.
• Fully utilizes Human Resources software to the company's advantage.
• Partners with accounting and corporate payroll to maintain the payroll data base.
• Collaborates with Plant Leadership to ensure understanding of key HR Metrics (i.e., Absence Rate, Cost per Hire, Involuntary and Voluntary Turnover Rates, Overtime Expense, Temporary Employee Percentage, Tenure, Time to Fill, Training Expenses per Employee, and Voluntary and Involuntary Turnover.

Training and Development

• Assists with utilizing of the Learning Management System (LMS) which includes safety training and human resources training.  Loading of monthly training modules and generation of statistics and payouts through payroll.
• Ensures plant employees are completing required training per established deadlines. 
• Continues to access company training needs including new employee onboarding, management development, production cross-training, and safety.
• Assists managers with the selection and contracting of external training programs and consultants when needed.  
• Provides necessary education and materials to managers and employees including workshops, employee handbooks, and standardized reports.
• Maintains employee training records.

Employment

• Manages the recruitment process for hourly and salaried employees using the procedures necessary to recruit and hire a superior workforce.
• Conducts the recruiting planning meetings when needed staff is identified.
• Reviews resumes for all candidates and interview hourly candidates for employment.
• Serves on employee selection meetings and the safety committee.
• Once the weekly schedule is posted by operations, HR will identify and contact the employees (full time or agency) necessary to ensure all positions are staffed.

Employee Relations

• Assists with the development of Human Resources policies for the company regarding employee relations and safety.
• Partners with management to communicate Human Resources/Safety policies, procedures, programs and laws.
• Promotes and maintains corporate programs that foster employee engagement, for example, employee Referral Program, Leading by Example Program, Charitable Giving Program, and others.
• Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
• Participates in the conduct of investigations when employee complaints or concerns are brought forth.
• Advises managers and supervisors about the steps in the progressive discipline system of the company. Counsels managers on employment issues.

Safety

• Maintains the Corporate Safety Manual for the Lachine plant.  Ensures that site specific programs are written and maintained.
• Assists with the implementation of company safety and health programs. Tracks and posts CNESST-required data and files reports.
• Assists in facilitating required monthly safety meetings and other plant wide initiatives as determined appropriate. Circulates minutes of these meetings and ensures timely follow-up on action items.
• Ensures all monthly safety training is completed and documented for all members of the staff.
• Administers and publicizes the corporate Safety Bingo program at the plant.
• Administers all Safety Draws and Safety Lunches/Dinners at the plant.
• Maintains and completes all monthly safety statistics for the facility. 
• Actively promotes and engages a culture of safety. 

Benefits

• Provides day-to-day benefits administration services. Assist employees with any claim issues.
• Develops and schedules benefits onboarding and completes open enrollment annually.
• Reviews and files workers compensation claims and works with safety on claims management.
• Recommends changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.

Plant Administrative Duties

• Meeting and greeting visitors to the Plant. Directing the use of iLobby as required
• Answering and directing incoming calls.
• Document filing as required.
• Receiving and distributing incoming front office mail and courier.
• Organizing outgoing postal and courier shipments.
• Ordering and organizing office supplies.
• Receiving and scanning invoices for Accounts Payable.

Legal Compliance

• Complies with all existing governmental and labor legal and government reporting requirements with the CNESST and other government agencies.
• Maintains minimal company exposure to lawsuits.
• Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.

Organization Development

• Assists with organization development that addresses succession planning, workforce development, employee retention, and change management.
• Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, and one-on-one meetings.
• Helps monitor the organization’s culture so that it supports the attainment of the company's goals and promotes employee satisfaction.
• Assists with the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees.

EDUCATION:                  

Required: High School Degree or GED

Preferred: Bachelor’s Degree or CEGEP in HR, Business or equivalent: HR Certification.

EXPERIENCE:

Required: 3 years of HR experience

Preferred: 5 plus years of HR leadership experience

SKILLS: Required

Must be bilingual (English/French)

• General knowledge of employment laws and practices.
• Experience in workers compensation claim processing and legalities
• Excellent computer skills in a Microsoft Office environment.
• Effective oral and written communication.
• Excellent interpersonal and coaching skills.
• Evidence of the practice of a high level of confidentiality.
• Excellent organizational skills.

CANADIAN LIMITATIONS & DISCLAIMER:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.  Silgan will provide reasonable accommodation for qualified applicants and employees as required by law.

This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position.  Associates will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities.  To perform this job successfully, the employee must possess and demonstrate the abilities or aptitudes to perform each duty proficiently. 

Silgan Plastics considers applicants for all positions without regard to any protected status and provides accommodation to employees as required by law.

LIMITATIONS AND DISCLAIMER (Non-Canada) 

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Silgan is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, or the presence of a disability, which would not prevent the performance of essential job duties with, or without reasonable accommodation of any other protective status.

Silgan is a drug-free workplace.

LIMITATIONS AND DISCLAIMER – Canada 
 
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. 
 
All job requirements are subject to possible modification to accommodate individuals with disabilities. Silgan endeavors to provide accommodations to individuals with disabilities to perform their essential job duties as long as the accommodation does not pose an undue hardship on the company’s operations and does not pose a direct threat of substantial harm to the employee or others. 
 
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
 
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Employment is always subject to the Silgan’s rights as employer, including the right to end employment in accordance with Provincial Law.
 
Silgan is an equal opportunity employer. We consider applicants for all positions without regard to any ground protected under Provincial human rights laws. 
 
Silgan is a drug-free workplace.