Human Resources Project Assistant

We are seeking a full-time Human Resources Project Assistant CL2 to support the University of Maine and University of Maine at Machias Office of Human Resources. This is an excellent opportunity for an applicant who is interested in further developing their administrative, data, and project management skills in a multi-faceted office where self-direction, efficiency, and teamwork are appreciated and respected. The wage for this position is $22.55 per hour. This is a full time, 40 hour per week position with a Monday through Friday work schedule of 8 a.m. to 4:30 p.m., with potential for flexibility on either side, in consultation with the supervisor. This is an in-person position located at the University of Maine, with the possibility for a hybrid work schedule (up to 2 days per week remote) after successful completion of the probationary period. 

The essential duties and responsibilities of the HR Project Assistant CL2 include, and are not limited to: 

• Assisting with recruitment efforts, including creating job postings, coordinating pre-employment checks to include background checks and post-offer physicals
• Partnering with search chairs, HR liaisons, and HR Partners to provide for smooth transitions and handoffs as positions progress through the talent acquisition process
• Preparing and distributing offer letters and onboarding materials for new hires
• Ensuring that all required tasks are completed within the applicant tracking system prior to closing out a search
• Assisting employees with onboarding tasks such as I-9 verification and troubleshooting technical issues
• Managing and making recommendations for onboarding procedures
• Organizing and maintaining records, including creating, scanning, and maintaining confidential department and employee files 
• Handling incoming calls, emails, and correspondence related to HR inquiries

About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. 

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. 

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Visit the Maine Office of Tourism to learn more about what the Bangor region has to offer.

Qualifications:
Required: 

• High school diploma or equivalent (G.E.D.)
• 1 or more years of administrative, project support, or comparable experience
• Proficient with Microsoft Office Suite and Google Suite

Preferred:

• Ability to work well with many people at all levels of an organization 
• Demonstrated close attention to detail and organizational skills 
• Exceptional customer service with an aptitude for problem-solving and logistics
• Experience working in a higher education setting 
• Experience using an Applicant Tracking System, such as Oracle 
• Demonstrated ability to prioritize and manage workload with changing priorities and multi-task in a fast paced, team-oriented environment
• Possess the ability to have independent judgment, initiative, and maintain confidentiality 

Other Information: 

To be considered for this position you will need to “Apply” and upload the documentation listed below:

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

For full consideration, materials must be submitted by 4:30 p.m. EST on September 1, 2026.

For questions about the search, please contact search committee chair Melissa Gray at [email protected]. 

The successful applicant is subject to appropriate background screening.