Full-Time

Associate Director

Facilities Business Operations & Budget

Confirmed live in the last 24 hours

Smith College

Smith College

Senior, Expert

Northampton, MA, USA

Category
Strategy Development
Business Development
Business & Strategy
Required Skills
Financial analysis
Risk Management

You match the following Smith College's candidate preferences

Employers are more likely to interview you if you match these preferences:

Degree
Experience
Requirements
  • Bachelor's degree in finance, accounting, business administration, or a related field; Master’s degree preferred.
  • At least 7-10 years of progressive financial and administrative leadership experience, preferably in a higher education or similarly complex environment.
  • Strong understanding of financial management, budgeting, and analysis principles.
  • Experience in managing multiple departments and leading teams.
  • Excellent communication, interpersonal, and organizational skills.
  • Ability to work collaboratively with diverse stakeholders and foster a positive working environment.
Responsibilities
  • Administer, monitor, analyze, and report on the financial results of Finance and Operations, managing capital, renewal, and operating fund budgets totaling multi-million dollars annually.
  • Develop and implement quantitative and qualitative metrics to evaluate departmental finances, identifying opportunities for improvement and efficiencies.
  • Collaborate with department administrators to prepare and develop annual operating, renewal, and replacement budgets for submission to the college budget office.
  • Analyze and report monthly expenditures for the college’s utility budgets, review energy consumption patterns, and execute the purchase of energy commodities to meet budgetary goals.
  • Regularly communicate with the college finance offices to develop and maintain financially sound and efficient business practices.
  • Direct budget transfers between departments or funds, ensuring the use of appropriate funding sources.
  • Establish and implement strategic and long-range plans for F&O to achieve financial objectives that align with the college's strategic plan and commitment to diversity, equity, and inclusion.
  • Oversee one or more direct reports in regular and/or fixed-term roles.
  • Lead hiring, development, coaching, and performance-related decisions, in collaboration with Human Resources.
  • Make informed decisions impacting the team and institution, including setting priorities, resource allocation, and problem-solving.
  • Address team conflicts and challenges to promote a positive work environment.
  • Communicate expectations effectively, provide feedback, and align team efforts with departmental goals.
  • Foster a service-focused culture and promote positive labor relations in a union environment.
  • Lead by example in employee relations and engagement, ensuring the workforce meets operational needs while maintaining an environment of dignity and respect.
  • Lead, mentor, and manage the Business Operations team, including supervisors and skilled trades workers.
  • Develop and implement budget policies, procedures, and best practices to ensure efficient and effective operations.
  • Foster a culture of safety, continuous improvement, and accountability within the department.
  • Oversee the department’s accounts payable processing, ensuring timely and accurate processing of departmental expenditures, billings, journal transfers, and account allocations.
  • Collaborate with vendors, consultants, and college staff to enhance efficiencies in accounts payable and financial reporting processes, fostering strong relationships based on trust and mutual respect.
  • Manage the accounts receivable process, ensuring timely and accurate financial transactions that align with the college’s commitment to fiscal responsibility.
  • Establish fund and renovation accounts in the college’s financial record system, ensuring proper tracking and reporting to support transparency and accountability.
  • Serve as the primary contact for risk management issues, coordinating with the Five College Risk Management Office and managing insurance claims for reimbursement with a focus on compliance and risk mitigation.
  • Train and assist department heads in interpreting budget reports, forecasts, and compliance with procedures and policies, ensuring a clear understanding across all levels of the department.
  • Communicate new directives, policies, or procedures to managers and operations staff, ensuring alignment with the college’s strategic goals and values.
Desired Qualifications
  • Master’s degree preferred.
  • Experience in fostering a positive and collaborative work environment, especially within a unionized setting.

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