Department:
General Services
Start Here. Grow Here. Stay Here.
Are you a contracts management and analytics professional who is looking to make an impact?
We’re seeking a driven and detail-oriented professional to join our team in a pivotal role that blends strategic analysis with hands-on contract oversight. In this role, you'll take the lead on developing and monitoring departmental solicitations and term contracts that support various divisions. You'll also provide critical contract administration support and play a key role in sourcing goods and services in support of the General Services Department.
If you're ready to elevate your career while helping drive meaningful results across the County, we want to hear from you! Come and apply today to join this exciting team!
About This Role
Administrative Agent Duties:
- Contract Oversight & Compliance: Manages GS Facilities, Fleet, Mail/Print, and Warehouse contracts, ensuring contractor compliance with specifications and quality standards while building strong vendor relationships.
- Solicitation Development Support: Collaborates with management to identify business needs and assist with bids, RFPs, RPSs, and quotes.
- Contract Management: Oversees multiple term contracts, including budgeting, purchase review, spending analysis, amendments, and management reporting.
- Procurement Partnership: Works with Procurement to draft specifications, prepare bids, attend vendor meetings, and support full contract development and execution.
- Procurement Knowledge & Ethics: Applies expertise in cooperative purchasing, sole/single sourcing, and waivers; supports ethical and transparent contracting practices.
Contracts and Budget Team Duties:
- Lead Internal Purchasing Processes: Oversees and supports contract and purchasing workflows, including purchase requests, change orders, invoices, and P-Card systems.
- Team Guidance & Liaison Role: Mentors Contracts & Budget Team members and ensures consistent purchasing practices across General Services.
- Procurement Support: Assists with quotes, insurance updates, and purchase requisitions.
- Relationship Building: Develops strong internal and external partnerships, including vendor relations.
- Process Improvement & Implementation: Supports business process improvements and executes directives from leadership.
Work Hours: Monday - Friday, 7:30 a.m. - 4:00 p.m.
About You
- Bachelor's degree from an accredited college in information management, mathematics, business administration, data analytics, or related fields AND two (2) years of job-related experience.
- -OR- Six (6) years of professional job-related experience can be substituted at management discretion for the required education.
- A valid Florida driver's license at the time of hire.
Preferred Qualifications:
- Contract management and procurement experience.
- Advance experience with Microsoft Excel.
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years.
About Everything Else:
Starting Pay Range: $56,139.20 - $60,008.00/annually, based on your experience.
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:
1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
- Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
- For more information about employee benefits, please click this link or visit SCGov.net for additional information.
- Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
- Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
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