Executive Administrator

Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas: bone and mineral; intractable hematologic; hematology oncology; and rare disease.  A Japan-based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario.

Responsible for executive administrative duties and assists with multiple high-level projects for the Chief Scientific Officer (CSO) as well as US-based members of the extended leadership team (ELT) of the Global Research Organization (GRO). This position will play a key role in supporting GRO and KKNA-Research project initiatives directed by the CSO and ELT members. The Executive Administrator will serve as an important resource for communicating information relating to the status of project development activities with internal and external stakeholders..

Key Responsibilities:

• • Provide comprehensive administrative support to the CSO and GRO ELT members ensuring seamless operations and efficient workflow.
  • Facilitate CSO's and ELT members’ travel arrangements, including domestic and international travel, by adhering to travel policies and procedures, organizing itineraries, monitoring expenses, and managing important deadlines.
  • Plan and coordinate meetings, both on-site and off-site, involving staff members, by scheduling meetings, reserving conference rooms, preparing and distributing meeting materials, coordinating audio-visual equipment and catering needs, as well as formatting documents into final form.
  • Manage CSO's calendar, proactively bringing attention to crucial matters and ensuring timely responses to emails and other communications.
  • Draft, proofread, and format documents, maintaining a high standard of accuracy and professionalism.
  • Generate, edit and format presentations for the CSO to be used in internal and externals meetings
  • Attend meetings as required, preparing and maintaining detailed meeting notes to capture key discussions and action items.
  • Effectively manage documents across various software programs, demonstrating proficiency with different technologies and a willingness to adapt and learn new tools as necessary.
  • Act as first point of contact for internal and external communications addressed to the CSO. Handle general inquiries via telephone and email for the department(s), addressing routine and non-routine questions promptly and identifying urgent activities for timely resolution.
  • Manages incoming telephone calls, correspondence, and general inquiries, ensuring questions are addressed or routed to the appropriate staff member.

  Project Administrator Duties:

  • Support GRO projects, including those of high complexity.
  • Coordinate various project activities, offering guidance across different areas such as needs assessment and prioritization, ensuring alignment with project objectives and timelines.
  • Support the CSO to develop multi-year planning strategies and tactics aimed at ensuring the project's long-term success.
  • Maintain regular communication with the CSO, provide updates on task statuses and discuss priorities and other pertinent matters.
  • Execute project directives by liaising with multiple departments, including interfacing with other KKNA & KKC functional groups, outside partners and other stakeholders, to foster relationships and facilitate effective communication and issue resolution.
  • Serve as a representative of the project and the CSO in technical and administrative capacities at external events such as meetings, conferences, and vendor engagements as required.
  • Other duties as assigned.

Job Requirements:

Education

• B.S. or M.S. degree in Business Administration, Management or closely related discipline required. Project Management Professional (PMP) certification a plus.

Experience

• Minimum six (6) years’ experience supporting high level executives, preferably in the life sciences industry. Experience in supporting a global leader is a plus. Familiarity with Japanese work culture is a plus

Technical Skills

• Advanced proficiency with Microsoft Office Suite (MS Word, MS Excel, and MS PowerPoint).
• Advanced proficiency with project management software, e.g. MS Project
• Ability to prioritize tasks effectively, manage multiple deadlines, and adapt to changing priorities in a fast-paced environment.
• Discretion in handling confidential/proprietary information.

Non-Technical Skills

• Demonstrated ability to organize, prioritize, meet deadlines, make decisions, and change course of action quickly. Strong interpersonal and communication skills. Strong work ethics are required. Detail oriented and excellent follow through. Has the ability to flex and deal with ambiguity in a dynamic, fast-paced, high growth environment. Has a passion for personal learning and development to be able to grow with the company. Cultural sensitivity and ability to develop consensus within a multinational organization..

Physical Demands and Working Conditions:

• Normal office environment with prolonged sitting and extensive computer work
• Requires up to 5% domestic travel

The anticipated salary for this position will be $81,800 to $106,800.  The actual salary offered for this role at commencement of employment may vary based on several factors including but not limited to relevant experience, skill set, qualifications, education (including applicable licenses and certifications, job-based knowledge, location, and other business and organizational needs.

The listed salary is just one component of the overall compensation package. At Kyowa Kirin North America we provide a comprehensive range of benefits including:

• 401K with company match
• Discretionary Profit Sharing
• Annual Bonus Program (Sales Bonus for Sales Jobs)
• Generous PTO and Holiday Schedule which includes Summer and Winter Shut-Downs, Sick Days and, Volunteer Days
• Healthcare Benefits (Medical, Dental, Prescription Drugs and Vision)
• HSA & FSA Programs
• Well-Being and Work/Life Programs
• Life & Disability Insurance
• Concierge Service
• LTI (based on role and performance)
• Pet Insurance
• Tuition Assistance
• Employee Referral Awards

The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.

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Recruitment & Staffing Agencies

Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.