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Workplace Coordinator
Posted on 9/2/2022
New York, NY, USA
Experience Level
Desired Skills
  • Able to work full time with flexible availability, including weekends
  • Must have at least 2 years of experience in a office coordinating or similar position
  • Must have great member support skills, show a positive, calm, and effective attitude and have high standards for cleaning and sanitation
  • Must have good time-management skills and be able to adapt to changes to scheduling and/or studio priorities
  • Ability to quickly learn and/or willing to learn new procedures, processes, and products to achieve results
  • Keen attention to detail and problem-solving skills, with the ability to quickly identify issues
  • Able to work as a team player, as well as independently
  • Able to exercise discretion and judgment
  • Proficient in MS Office and Google Workspace, strong verbal & written communication skills
  • Ability to work under pressure, multitask, and communicate with a wide range of personalities, high-energy, and efficient team in a fast-paced environment
  • Strong organizational, planning and prioritization skills
  • Excellent with time management and multitasking, with the ability to work under pressure
  • Represent the Peloton brand by being knowledgeable of the space, interacting, and receiving feedback from our team members and vendors
  • Welcome, greet, direct, and announce visitors in a friendly and professional manner
  • Flexible to complete office duties and other Studio department duties, including facilities upkeep
  • Perform and manage clerical and admin duties such as updating communication boards, filing, copying, and printing
  • Support and facilitate with Team Onboarding, Studio tours, office communications and ensure adherence to office guidelines and protocols
  • Manage employee onboarding requests i.e uniform and keycard distribution
  • Access, manage, and distribute team members Uber and other employee benefit accounts
  • Manage the workplace email, helpdesk and slack accounts by responding and forwarding messages as needed in a timely manner
  • Communicate, assist and support Studio departments with projects as needed for the Studio, People and Workplace Teams
  • Manage, receive, sort, and restock orders and food/beverage inventory
  • Plan, manage, communicate, and execute events such as team events like catering (breakfasts/lunches and happy hours,etc) and handle team Workplace calendar
  • Manage all matters relating to office furniture/equipment, desk assignments, and
  • Ensure reception, waiting areas, meeting rooms and office space are tidy, well stocked and welcoming
  • Manage phone booth and conference room scheduling and room resets
  • Answer, screen and forward any incoming phone calls while providing detailed information
  • Pickup, store, manage capacity, and facilitate communication on all incoming and outgoing mail/packages from building mailroom to designated departments, including UPS and Fedex
  • Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges, etc.)
  • Support the core facilities team in managing and bidding out all long term, third party facilities contracts for the studio team including but limited to ADA Lift maintenance and annual testing, elevator maintenance, testing and record keeping, HVAC, electrical, plumbing and BMS contract
  • Manage, communicate, and bid out all office-related contracts including but not limited to COIs, HVAC, electrical, plumbing, BMS, janitorial, onsite pantry service, towel service, equipment maintenance
  • Oversee the onsite budget as well as small capital projects such as furniture or building change orders
  • Manage building requests including, freight schedules for all studio deliveries and visitors

1,001-5,000 employees

Live and on-demand boutique studio classes
Company Overview
Peloton uses technology and design to connect the world through fitness, empowering people to be the best version of themselves anywhere, anytime. The company offers a suite of fitness products and services.
  • Comprehensive health & life benefits
  • Supporting families
  • Future planning
  • Education
  • Product discounts
  • Supporting our communities
Company Core Values
  • Put members first
  • Operate with a bias for action
  • Empower teams of smart creatives
  • Be the best place to work
  • Together we go far