Responsibilities/Duties:

• Serve as lead of the contracts team and support the overall day-to-day function of the internal process including drafting contracts, confirm approvals needed, collaborate with external parties on an agreeable contract, and shepard contracts for execution; 
• Ensure accurate record-keeping of relevant contract documents;
• Collaborate with the Chief Operating Officer, Deputy Chief Operating Officers, Chief Financial Officer, and relevant internal stakeholders to refine and improve the contract process;
• Serve as a liaison between our internal departments, legal, external vendors and consultants, and other stakeholders to execute contracts;
• Collaborate with the Operations team, HR department, and IT to facilitate onboardings for incoming contractors;
• Assist the organization’s Accounting team in reconciling invoices with contract documentation as requested and gather relevant accounting documents for new vendors;
• Assist in-house counsel with answering contract questions and engagement letters with external firms;
• Assist with the Front Desk Operations for the DNC including answering calls as well as greeting staff and guests to the organization’s space;
• Respond to inquiries and contract questions from across the organization;
• Facilitate contract and database trainings for the organization;
• Collaborate with departments to develop internal systems to keep teams organized;
• Track contract expiration and renewals
• Assist with special projects as instructed by the Chief Operating Officer, Deputy Chief Operating Officer, or Operations Director;
• Other duties as assigned to support the department and the DNC’s mission

Skills:

• Enjoys a fast paced working environment and understands the sense of urgency;
• Flexibility in shifting priorities on a day-to-day basis, as well as an hour-by-hour basis;
• Meticulous attention to detail and clear communication style;
• Advocate for following tried and tested processes;
• Collaborative spirit to develop buy-in on processes from key stakeholders when needed;
• Self-motivator with a proactive approach to traditional and unexpected assignments;
• Excellent written and verbal communication skills; thoroughness, and timeliness;
• Proven ability to organize and manage multiple priorities and deadlines. 
• Excellent analytical aptitude and a passion for improving organizational processes.
• Demonstrated ability to handle confidential information appropriately.
• Strong interpersonal skills with the ability to work effectively with employees at all levels.
• Operates as a team player with the mindset that it is important to offer help to team members on pressing priority projects.
• Flexibility and recognition that winning campaigns often means working outside of traditional office hours.
• Works well under pressure.

Qualifications:

• A Bachelor’s degree or 4 years experience in an office environment
• Prior contract management experience strongly preferred
• Prior experience with CRM and/or project management software preferred
• Experience interfacing and communicating with senior leadership