Full-Time
Administrative Assistant
Early Childhood Education Department
Jewish Community Center Of Staten Island
Compensation Overview
$40k - $42k/yr
Staten Island, NY, USA
In Person
Category
 Administrative & Executive Assistance (1) |
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Required Skills
Inventory Management
Word/Pages/Docs
Excel/Numbers/Sheets
Requirements
- Proficiency in Microsoft Word and Microsoft Excel.
- Effective written and verbal communication skills.
- High School Diploma.
- Fingerprint clearance through the Department of Education.
- New York State Central Registry clearance.
- Annual medical clearance.
- Completion of required annual trainings.
Responsibilities
- Assist the Department Director/Coordinator with the department's administrative functions, including communication, staff and children's records, accounting records, licensing compliance, scheduling coordination, and interaction with early childhood members.
- Check designated areas to ensure they are safe.
- Answer phone calls and take messages when needed.
- Assist with morning arrival and dismissal.
- Collect paperwork from classrooms after arrival.
- Divide and deliver lunch to classrooms daily and store food and drinks appropriately.
- Coordinate classroom coverage as needed and serve as a substitute when necessary.
- Complete and maintain program paperwork and coordinate student and staff files to keep information current.
- Facilitate communication about JCC programs to potential members and guests.
- Ensure adherence to Department of Health guidelines for children's and staff records.
- Maintain current student and staff records as required by the Department of Health Bureau of Daycare while preserving confidentiality.
- Maintain confidentiality of child, parent, staff, and Center issues.
- Record daily staff attendance.
- Assist with preparing parent and teacher materials and coordinate their distribution.
- Communicate with parents, colleagues, consultants, and others, and assist with resolving non-educational issues such as transportation.
- Maintain inventory records for instructional materials, office supplies, and department snacks.
- Schedule and maintain staff training plans, track required training, schedule outside training vendors, prepare accounting documents, and prepare invoices for sign-off.
- Order supplies and prepare invoices for approval.
- Coordinate and confirm appointments for meetings and tours with the Director/Coordinator and conduct tours when necessary.
- Represent the Center appropriately in all forums.
- Assist with coordinating Early Childhood Center and community events.
- Perform additional tasks assigned by the ECE/FFF Director.
Desired Qualifications
- Prior experience in a school setting.