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Administrative Coordinator
Government Affairs
Confirmed live in the last 24 hours
Locations
Washington, DC, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Leadership
PowerPoint/Keynote/Slides
Requirements
  • Provides senior administrative support to International Government Affairs leadership within the Government Affairs & Policy team
  • The Administrative Coordinator will manage day-to-day office operations, planning & scheduling meetings, preparing presentations, etc
  • In addition to responsibilities, s/he prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance
  • Arranges for needed resources in order to meet timelines
  • Uses advanced level software programs such as Excel, Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations
  • Under manager's direction, creates draft reports, documents, presentations and templates using raw data
  • Follow up with vendors on timely submission of monthly progress reports
  • May gather data using internet searches
  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's. Keeps the bigger picture in mind and influences workflows accordingly
  • Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities. Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations
  • Supports team to process contracts and invoices, and maintain tracking system to ensure alignment with compliance requirements and reporting
  • Provide input for the preparation of Master Services Agreements and Work Orders
  • Prepare and submit purchase orders and interface with external vendors
  • Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances
  • Manages internal distribution lists for internal staff and vendors
  • May coordinate group lease cars requirements and activities (at International Locations)
  • May assist with facilities space planning or office set-up
  • May screen and prioritize manager's mail and email
  • Assists in the orientation of new administrative assistants and other staff
  • Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time
  • Candidate must already be living in the Washington D.C. area
  • Requires a minimum of a high school diploma plus 3-5+ years administrative experience
Gilead Sciences

10,001+ employees

Critical disease biopharmaceutical development
Company Overview
Gilead’s mission is to discover, develop and deliver innovative therapeutics for people with life-threatening diseases. The company is committed to creating a healthier world for everyone through their research, development of forward medicines, and clinical trials.
Benefits
  • Paid family time off and paid parental time off
  • Generous 401(k) contribution matching
  • Comprehensive medical plans that cover both physical and mental healthcare
  • Global Wellbeing Reimbursement
  • Time Off
  • Global Volunteer Day
  • Giving Together Program
  • Employee Support Programs
  • Flexible Work Options
Company Core Values
  • Integrity: Doing What’s Right
  • Inclusion: Encouraging Diversity
  • Teamwork: Working Together
  • Accountability: Taking Personal Responsibility
  • Excellence: Being Your Best