Proposal Specialist

Job Description

Proposal Specialist

Position Type:          Full Time, Exempt

Hybrid Scheduled (2- 3 days on-site, as needed on a fixed schedule)

Location:                   Los Angeles (Must be within commutable distance to the office.)

Salary Range: $90,000.00 - $105,000.00 annually*

*The salary range is the one that Munger, Tolles & Olson LLP reasonably expects to pay for this position.  The salary range does not guarantee, obligate, nor set expectations of an applicant’s wage in the event of hire.  The posted range is only one component of Munger, Tolles & Olson LLP’s Total Rewards package.

JOB SUMMARY

The Proposal Specialist is responsible for creating materials for proposals (including but not limited to client pitches, pitch decks and other materials used to grow client relationships), ensuring that work is completed in an efficient, consistent and professional manner. The Proposal Specialist will enable firm attorneys to respond to client requests in a compelling manner and liaises with attorneys in all offices. The Proposal Specialist supports driving and embedding process improvements in the proposal process firm-wide. The Proposal Specialist plays a key role in maintaining marketing content, organizing responses, tracking deadlines, and ensuring proposals align with the firm’s brand and strategic goals.

The Proposal Specialist supports the Proposal Manager and other senior business development team members with panel  request for proposal (RFP) responses and a variety of other business development initiatives. 

JOB FUNCTIONS

• Prepare and project manage the delivery of proposals, pitches, other customized materials, and single practice area RFP responses (as assigned) from intake to submission, by liaising with attorneys and other business professionals to write and tailor proposals in accordance with the firm’s guidelines and client specifications.

• Provide panel RFP response support as assigned.

• Work with the Proposal Manager to monitor and maintain existing resources and knowledge management systems to streamline proposal efficiencies and ensure content and data is updated.

• Work with team members to write, proactively maintain and enhance the firm’s experience records ensuring content is updated and relevant across marketing materials, including but not limited to the experience database, website, and submissions.

• Collaborate with the Pricing team to provide complete and comprehensive pitches.

• Manage internal and external deadlines, and communicate effectively with all contributing departments within the firm. 

• Capture, track, and report on proposal work using firm pipeline tool(s).

• Support the Proposal Manager and other senior members of the Business Development and Marketing Department with a wide range of projects.

• Handle project management tasks, such as keeping multiple attorneys and practice group teams organized and ensuring all teams meet provided deadlines.

• Draft and edit content by gathering collateral from internal databases and numerous other Firm departments.

• Project manage Chambers submissions, as assigned.

• Create new and update existing attorney biographies, practice and industry descriptions and other firm content, ensuring alignment with firm branding and messaging.

• Develop effective relationships and work collaboratively with individuals at all levels of the organization

• Perform other duties as assigned.

COMPETENCIES

Communicates effectively

Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Being resilient

Rebounding from setbacks and adversity when facing difficult situations.

Collaborates

Building partnerships and working collaboratively with others to meet shared objectives.

Instills trust

Gaining the confidence and trust of others through honesty, integrity and authenticity.

Customer focus

Building strong customer relationships and delivering customer-centric solutions.

Drives results

Consistently achieving results, even under tough circumstances.

Situational adaptability

Adapting approach and demeanor in real time to match the shifting demands of different situations.

Interpersonal savvy

Relating openly and comfortably with diverse groups of people.

Plans and aligns

Planning and prioritizing work to meet commitments aligned with organizational goals.

Tech-savvy

Anticipating and adopting innovations in business-building digital and technology applications.

TOOLS

• Microsoft Office (SharePoint, Dynamics, Teams, PowerPoint, Word, Excel)

• Document management systems

• Proposal and experience management systems

• WYSIWYG website and intranet platforms

• PERSUIT and other proposal submission portals

MINIMUM JOB QUALIFICATIONS

• Bachelor’s degree required.

• 4+ years of experience working in a proposal function, ideally within a law firm, consulting, or professional services environment.

• Exceptional writing, editing and proofreading skills with ability to review final product for accuracy, neatness and thoroughness.

• Strong organizational skills and attention to detail.

• Ability to work under pressure and handle concurrent projects with competing deadlines.

• Experience supporting projects that include multiple stakeholders.

• Robust Microsoft Office skills required, including SharePoint, Dynamics, Teams, PowerPoint, Word and Excel.

• Ability to proactively apply creative problem solving. 

• Ability to work both autonomously and as part of a team.

• Ability to be flexible as circumstances change regarding assignments, priorities, and deadlines.

• Ability to manage multiple document edits from multiple contributors, sometimes contemporaneously.

• Strong verbal and written communication skills and the ability to collaborate and communicate effectively with attorneys, professionals and peers.

• Ability to be available, as needed, for after-hours and weekends.

• Strong understanding of law firm client needs and ability to draft copy that resonates with that audience.

• Proficiency in business English, spelling, punctuation and grammar.

PHYSICAL DEMANDS

Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.

WORKING CONDITIONS

Quiet office environment in a high-rise building, seated the majority of the time.

DIRECT REPORTS

None

The Proposal Specialist role is an amazing opportunity available on our team of professionals at Munger, Tolles & Olson, LLP! We offer competitive pay, benefits and an opportunity to make an impact in today’s world.

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About Munger, Tolles & Olson

Munger, Tolles & Olson has been consistently ranked on The American Lawyer’s A-List since its inception in 2004, including nine years in the top spot. We strive to hire only the most qualified and creative lawyers. We believe that clerkships provide valuable experience. In this regard, about 80% of our attorneys served as law clerks to federal or state judges and sixteen attorneys were clerks to U.S. Supreme Court Justices. We recruit and retain the best professional talent to support our Attorneys with a focus on service and excellence. We have a full spectrum of functional positions including Information Technology, Information Security, Accounting, Human Resources, Legal Support, and Marketing.

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MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, including but not limited to hair texture and protective hairstyles (for example, braids, locks, and twists), color, ethnicity, religion, gender, gender identity or expression, pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth and breastfeeding, marital or domestic partner status, parental or family care status, national origin, ancestry, age, sexual orientation, disability or medical condition, genetic characteristic, political affiliation, military or veteran status, or any other characteristic protected by federal, state or local law.  It is the policy of Munger, Tolles & Olson LLP to prohibit discrimination, unlawful harassment (including sexual harassment), and retaliation.  This commitment prohibits such conduct by any individual involved in MTO’s operations and by anyone doing business with or on behalf of Munger, Tolles & Olson LLP.

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Munger, Tolles & Olson LLP (MTO) does not accept unsolicited resumes from 3rd parties or agencies.  Any unsolicited resumes and profiles received from 3rd parties or agencies will be considered property of MTO and no fees will be due or paid.  If you wish to become an approved Agency with MTO, please contact a member of the MTO Talent Acquisition Team.