Payroll Manager
Confirmed live in the last 24 hours
Simpson Gumpertz & Heger

501-1,000 employees

National engineering firm
Waltham, MA, USA
Experience Level
Desired Skills
  • 8+ years of experience managing all aspects of payroll administration
  • 5+ years of US multi-state/Province payroll & international payroll tax experience
  • 3-5 years of payroll team management experience
  • Bachelor's degree or equivalent experience
  • Strong understanding of payroll process, Federal, State & Local tax regulations, and state reciprocity agreements
  • Strong verbal and written communication skills
  • Experience working with outsourced payroll vendors, preferably ADP
  • Advance computer skills with specific proficiency in Microsoft Excel. Ability to analyze, reconcile, and report on large volume of data
  • Must be able to be self-directed and work independently with minimal supervision
  • Ability to manage sensitive/confidential information appropriately
  • Must have strong organizational skills and attention to detail and accuracy
  • Ability to adapt to fast-paced and changing environments
  • Ability to work extended hours and weekends as needed
  • Supervise and train payroll personnel
  • Ensure timely and accurate bi-weekly and off-cycle payroll processing for both regular and temporary employees in multi-state environment, including confirming employees' biweekly timesheets are compliant with company, federal, and state labor policies, and timely issuance of special checks for termination pay and special bonuses
  • Ensure accurate implementation of withholding, garnishments, and tax levies orders
  • Maintain configuration in ADP for taxes, earnings, and deductions. This includes assessing new and existing earnings and deductions for their potential impact to tax and retirement contributions
  • Ensure compliance with data privacy, FLSA, workers compensation, payroll tax and other payroll-related statutory regulations at Federal, State and Local levels. This includes, but not limited to, research and evaluate impact of payroll tax changes to the company; register, update, and close payroll tax accounts; and investigate, resolve, and respond to tax authority notices and correspondence in a timely manner
  • Manage all aspects related to international payroll, mostly Canada and New Zealand. This includes monitor labor performed overseas; research, register, apply for withholding tax waiver; prepare tax returns, and respond to audit inquiries and other regulatory notices
  • Respond to employees with higher level inquiries and concerns, especially issues related to out-of-state or multi-jurisdictional work
  • Perform periodic and annual payroll closing, including accruals, accurate payroll entries in accordance with GAAP, and reconcile discrepancies between ADP and General Ledger
  • Ensure employees' profiles are set up correctly in Deltek and ADP systems. This includes import and update of employees' base information in ERP system, and periodic data audits in ERP system and ADP system
  • Monitor, assess, and implement internal controls and accounting/reporting procedures
  • Assist with annual financial, retirement contribution, and insurance audits
  • Collaborate with HR, Legal, Finance and Project Accounting teams as necessary