Associate Director of Annual Giving

Equal Opportunity and Nondiscrimination Statement

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Associate Director of Annual Giving, Leadership Societies

Job Details and Requirement:

BASIC FUNCTION:

The Office of Annual Giving is seeking an individual with broad fundraising experience to support alumni and parent Annual Giving initiatives, leadership annual giving societies, and to fundraise for Claremont McKenna College (CMC). The individual in this role is responsible for programmatically managing the Res Publica Society (RP), Res Publica Associates (RPA), the President’s Leadership Society (PLC) in order to hit annual and Reunion Giving goals as developed in conjunction with the Director of Annual Giving.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

In collaboration with the Director of Annual Giving, the Associate Director works both independently and collaboratively to perform the following essential duties and responsibilities:

• Manage solicitation and stewardship plans for RP and RPA renewals and prospects, including postal and email appeals, student phonenite and staff calls, and limited event details.

• Manage the programmatic elements of the PLC by tracking membership, communicating with relationship managers regarding prospects and potential upgrades, planning events for PLC members during family-focused events, and serving as a resource for all PLC families.

• Ensure solicitation of key prospects annually with added emphasis on those alumni in major Reunion years (50th, 25th, 10th, 5th).

• Educate donors and Reunion volunteers about the impact of their gifts and importance of giving to secure multi-year upgrades from the 5th, 10th, and 50th Reunions.

• Manage assigned Reunion committees collaborating with fellow Alumni Weekend/Reunion Staff Class Liaisons to maximize awareness of the Res Publica Society and Res Publica Associates in order to hit Reunion Giving goals.

• Partake in end-of-calendar and end-of-fiscal year solicitation efforts with team members to help reach departmental dollar and participation goals.

• Report on progress of Society and Reunion gifts through the Raiser’s Edge database and Business Intelligence reports. Identify gaps and opportunities in the Annual Giving pyramid.

• Participate in campus events and off-site CMC events; related duties as assigned.

QUALIFICATION STANDARDS:

EDUCATION: B.A. or B.S. degree required; or any combination of education and experience that provides the required knowledge, skills and abilities.

EXPERIENCE:

• A minimum of three or more years of direct fundraising, sales, or similar experience with demonstrated capacity to organize and manage programs is required for this position.

• Experience with leadership giving societies and/or alumni class giving is strongly preferred.

• Requires a strong self-starter, exceptional interpersonal skills and an ability to interface professionally and diplomatically with alumni, parents, administration, faculty, and students.

• Strong computer/database skills, preferably with CRMs and spreadsheets, and an ongoing ability to learn is required.

• Familiarity with advanced features of the Microsoft Office suite of products, such as power point, mail merges, and vlookups, is preferred.

• Raiser’s Edge experience is preferred.

• Ability to work collaboratively with volunteers and volunteer groups required with demonstrated ability to lead others towards a common goal.

• Superior organizational skills, exceptional follow-through, and an ability to work well with others required.

• Must be strongly detail-oriented.

• Must be flexible and adaptable.

• Ability to work well in high pressure/touch customer service situations and work well under deadlines while balancing multiple deadlines simultaneously.

• Ability to work in a team that emphasizes measurable objectives.

• Promote a team atmosphere where creativity, fun, excitement, and a high level of motivation and extraordinary achievement are valued.

• Must be willing to work flexible hours, including weekends.

• Strong customer service background preferred.

• Knowledge of selective, private higher education landscape is preferred

LICENSES:

A valid driver’s license or equivalent alternate form of transportation is required.

HOURS: The regular hours for this position are 8:00 a.m. to 5:00 p.m. Monday through Friday. Weekend and evening work will at times be expected. Travel will be required. Regular hours may vary due to needs of the College or department. This is a 12-month, year-round position.

CLASSIFICATION AND STATUS: 

This is an exempt, full-time, benefits-eligible position.

IPEDS Category Job Code: Other Professionals

APPROXIMATE PAY RANGE:

$74,000 - $78,000 PER YEAR

PHYSICAL REQUIREMENTS: Sedentary (up to 10 lbs.)

SUPERVISORY RESPONSIBILITY: None

GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.   It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.