Recruiting Coordinator

General Job Description:

Directlyreporting to the Senior Talent Aquisition Manager, this position will be supporting ACCO’s internal corporate recruiters and hiring managers, this position ensures that candidates are informed and engaged throughout the process and that all administrative aspects of the hiring process work quickly and effectively. The Coordinator is responsible for collaborating with a variety of stakeholders (e.g., candidates, hiring managers, recruiters), taking proactive steps to plan and oversee key parts of the process including interviewing scheduling, candidate travel, offer, background, etc., providing timely and professional communications, taking initiative to solve problems and follow up, and helping to influence positive hiring outcomes. The Coordinator directly interacts with candidates throughout the process, ensuring a positive experience by helping to streamline the interview process to find highly skilled team members to join the leading Mechanical contractor on the West Coast.

Supervises: N/A

• Review candidate resumes of open positions.
• Engage with candidates throughout the process including responding to inbound questions and contacting candidates proactively to check in with them, follow up, answer questions they may have, etc.
• Assist with scheduling phone and onsite interviews/Coordinate candidate travel.
• Answer phones and greet employees/candidates.
• Follow established talent acquisition processes and use of technologies to ensure data accuracy.
• Ensure the proper compilation of offer letters and related materials.
• Provide guidance on the recruiting process for filling positions quickly with qualified and motivated candidates.
• Support corporate recruiters and hiring managers to build and enhance recruiting strategies.
• Perform administrative duties as needed to support the recruiting team.
• Participate in recruiting events as needed.
• Work closely with other coordinators and administrative support throughout the organization to ensure timely and efficient scheduling of candidates and interviewers.
• Identify and assist in improving the recruiting process.
• Track recruiting and hiring process/metrics so that the processes are transparent and measurable.
• Work with external recruiting firms, recruiting job sites, social media, and career fairs to ensure cost effective and optimal sourcing tools to find great candidates.
• Manage the Applicant Tracking System tracking and update the candidates' profiles as needed.
• Other duties as assigned by HR Management.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

• High School Diploma or equivalent required. Bachelor’s degree preferred in a job-related concentration (e.g., HR Management, Organizational Development, Business)
• 3+ years’ experience as a Recruiting/Talent Acquisition coordinator or similar role
• Strong interpersonal skills
• Experience providing positive customer service experiences to external and/or internal stakeholders
• Excellent written and verbal communication skills
• Must possess a high degree of integrity, reliability, and trustworthiness
• Must be detail-oriented and understand the importance of recruiting
• General knowledge of various employment laws and practices
• Ability to work independently with minimal supervision and resolve problems in a timely manner
• Knowledge of Applicant Tracking Systems and ability to streamline processes whenever possible
• Excellent computer skills in a Microsoft Windows environment
• Proficiency in Google suite of applications
• Experience managing calendars, meetings, tasks, deadlines and multiple priorities
• Maintain confidentiality of candidate and organizational information

Additional Skills/Abilities Preferred, but Not Required:

• Prior HR experience within the construction or contracting industries
• Oracle HCM/ATS experience
• LinkedIn recruiting experience

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy.  On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals.  Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

Travel: 0 -5% of the time to and from the primary office to regional branch offices.

Competitive Wages:

$22.60 to $29.81 per hour. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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