Maintenance Planner/Scheduler

The expected hiring range for this position is:

Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.

This position is not eligible for relocation assistance, referral bonus program and sponsorship assistance.

About the Role:

Under direct supervision, provides planning and scheduling services to operations maintenance and utility engineering groups within the Infrastructure Services Division (ISD). This role will be focused on providing necessary logistical support in executing maintenance work across the site.

What your day-to-day as a Maintenance Planner-Scheduler at Fermilab will look like:

• Determines, develops and schedules work plans based upon site-wide field trips, priority, available work force, and other criteria, and reviews plans and schedules with associated craft supervisors. (e.g., cooling towers, pumps, motors, electrical distribution, air handling units, chillers, boilers, sump pumps, HVAC repairs, thermographic inspections, and vibration analysis.

• Reviews corrective, preventive, predictive work for planning and scheduling in their assigned craft areas and provides time estimates and priorities to ensure backlog determination.

• Acquiring and maintaining in depth knowledge of appropriate lab safety and regulatory rules, procedures, and policies to craft job plans appropriately.

• Responsibility for managing the maintenance planning process including: all safety requirements, developing job hazard analysis and safe plans of action, planning of work orders, managing back log, and scheduling work.

• Continuous improvement, lead root cause analysis, troubleshooting, develop and utilize metrics and KPI's for decision making and corrective actions. Provide reports to management for maintenance activities.

• Interfaces with customers, building managers, and division technical personnel when necessary and assists in develops and providing the daily, weekly, monthly, outage and long-term plans and schedules to building managers and the department management team.

• Coordinates parts and material acquisitions for planned work between the Store Room personnel and/or vendors concerning parts needs, status, tracking and follow-up. Create and maintain Bill of Materials (BOM's).

• Project management, technical design and/or redesign support. Providing proper documentation to procurement in support of bidding of work. Evaluate new technologies and ideas that will improve the efficiency and the capability.

• Utilizes (FAMIS) Computerized Maintenance Management Systems (CMMS) for work order management and scheduling activities. Responsible for updating and adding new equipment records into FAMIS. New equipment records and set up include O&M manuals, spare parts listings, warranty information and preventive maintenance task list and frequencies.

• Performs other duties as assigned by supervisor.

• Abides by and is responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Skills and Attributes for Success:

• Associate degree in Facilities Management or related discipline. In lieu of Associated Degree, certifications in a trades related field is a plus with 5+ years of experience.

Applicable Knowledge, Skills and Abilities required:

• Experience performing, executing, planning, and scheduling electrical, mechanical, HVAC and building envelope maintenance tasks. Multi-skilled trades capability.

• Project management and estimating. Continuous improvement, root cause analysis, troubleshooting, use of KPI's for decision making and corrective actions.

• Microsoft Office experience.

• Computerized Maintenance Management Systems.

Physical Activity and Work Requirements:

HUMAN FACTORS: Heights, Mental Concentration, Repetitive Motion, Sitting, Standing, Visually Demanding, Work Outdoors.

• Ability to work overtime, including weekends and during shutdowns on an as needed basis.

• Ability to work indoors and out. Perform field trips to review and create sound job plans.

• Ability to legally operate cars and light trucks.

PHYSICAL FACTORS: Confined Space, Environment (Cold, Dry, Hot, Wet)

• Ability to qualify for work in Oxygen Deficiency Hazard (ODH) designated areas as well as radiological controlled areas.

• Ability to work in confined space and high noise areas.

• Physically fit to access equipment and site locations, including the ability to bend, climb, crawl, twist and walk.

PERSONAL PROTECTIVE EQUIPMENT: Eye/Face Protection, Foot Protection, Hand Protection, Hearing Protection

Work Arrangement:

Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.

• Onsite: This is an onsite role, and the candidate must be able to work from our Batavia office.

Benefits/Perks:

• Fermilab offers a competitive and comprehensive benefits program, including:

  • Medical, Dental, Vision and Flexible Spending Accounts

  • Paid time off

  • Life insurance

  • Short and Long-term disability insurance

  • Retirement benefits

  • Onsite day care

Why Fermilab: 
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

Drug-Free Workplace & Pre-Employment Screening  

Fermilab is dedicated to fostering a safe, productive, and drug-free work environment. As part of the hiring process, candidates must successfully complete a background check and drug screening. Employment is contingent upon the successful completion of these screenings.

Equal Opportunity Statement   

Fermilab is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.

REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview. 

What To Expect Next:
We’ll be in touch! If your qualifications are in alignment with the position requirements, one of our recruiters will be reaching out to schedule a phone interview to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, X, Instagram, LinkedIn, or our About Us page.