Administrative Analyst

Job Description

ProSidian seeks an Administrative Analyst located In Arlington, VA (or surrounding area) to support an engagement for Business Analysis and Management Support Services (BAMSS) on behalf of A Federal Government Agency.  The ProSidian Engagement includes but is not limited to Management & Operations Consulting related to non-personal service to: provide competent leadership, and highly specialized support and technical guidance for the planning, development and execution of the entire Technology development and Business Analysis and Management Support lifecycle.  Serve as a technical expert for Business Analysis and Management Support Team related activities with specialized experience in current Business Analysis and Management Support benchmarks, practices and testing methods. 

The Administrative Analyst Provide overall administrative support to the management team at a client site. Reports directly to the Site Lead or Program Manager, and performs a variety of administrative and support duties including, but are not limited to:

1. Recruiting Coordination: track open positions on the contract, schedule interviews, collect and submit feedback to recruiters and provide status reporting to Program Manager and team leads.

2. New Hire On-boarding Support: ensure all required client specified paperwork is completed by prospective/new team members and submitted to client. Track and report status of all ‘in-process’ paperwork. Coordinate facility and IT needs with client as needed to ensure timely on-boarding of new personnel.

3. Assist in client status reporting: Collect, aggregate and format status report information in preparation for Program Manager review in accordance with client specified frequency and format as applicable. Support production needs of materials for formal client status meetings. Conduct analysis and prepare reports as directed by Program Manager to support the contract and client needs.

4. Prepare correspondence, preparing and organizing information summaries and briefings based on program knowledge, literature and database searches as needed to support Program Manager.

5. Coordinate large scale meetings including room scheduling and setup, tracking and following up of attendees, drafting agendas, etc. as needed to support the Program Manager.

6. Responsible for file management of key Program level documents needed by the client, both electronic and paper. Must be familiar with electronic media to distribute charts and documents to customers. Must have proficiency in the most current Microsoft Office Suite (Word, Excel, and Power Point) software versions. Must have strong communication skills, both oral and written. Must have experience dealing with senior level internal and/or client personnel.

Qualifications

QUALIFICATION REQUIREMENTS:  

A Bachelor’s Degree and or Master’s Degree in either Management, Business Administration, Computer Science, Mathematics, Engineering or related discipline with five years of experience in management of enterprise projects similar in scope or Bachelor’s Degree in a related discipline with eight years of experience in the management of similar projects or programs.  Good understanding of Business Analysis and Management Support frameworks including Six Sigma, PMMP, ITGC, COSO, COBIT, ITIL, NIST, FISMA, A123, ISO 27000, SOX 404 and CFOA.

Administrative Analyst shall have the ability to provide guidance and direction for multiple enterprise programs in implementing business process development, business re- engineering, and strategic business projects.  

Administrative Analyst shall have the capability to manage programs of high complexity and to direct the completion of multiple projects within estimated timeframes and resource constraints.  

Versatile team leader and team player with good communication, program/project management, Business Analysis and Management Support and Software Development Life Cycle, process/procedure, documentation and interpersonal skills.

Ability to identify best practices, effect re-engineering, change management, business management techniques, continuous process improvement, root cause analysis, IT-planning, develop/recommend IT performance-based metrics, and organizational development activity.  

Possesses the ability to assess and apply multiple organizational, and management improvement techniques in a government environment.  Ensures all work products are complete, accurate and conform to Federal Government Agency standard.  

KEY PERSONNEL:  The Administrative Analyst should possess the professional ability to serve as a key personnel engagement team member.  Personnel specified as Key Personnel are considered to be essential to the work ProSidian performs.  Prior to diverting any key personnel to other programs, ProSidian makes special efforts to notify Engagement Team Leads and Client Representatives reasonably in advance with appropriate justification, including proposed substitutions or replacements, in sufficient detail to permit The Client to evaluate the impact on the work ProSidian is obligated to perform.

Additional Information

CORE COMPETENCIES

* Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
* Leadership – ability to guide and lead colleagues on projects and initiatives
* Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
* Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
* Motivation – persistent in pursuit of quality and optimal client and company solutions
* Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
* Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
* Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

* Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.

* Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office.  The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.

* Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public and social sectors

* Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together

* Humility – exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference

* Willingness - to constantly learn, share, and grow and to view the world as their classroom

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BENEFITS AND HIGHLIGHTS

At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. Our team members receive a comprehensive benefits package that includes Competitive Compensation, Group Health Insurance Health Benefits, 401(k) Retirement Savings Plan Contributions, Vacation and Paid Time off (PTO) Benefits, Pre-Tax Payment Programs, Purchasing Discounts & Savings Plans, a ProSidian Employee & Contractor Referral Bonus Program, Performance Incentives, etc.  Our comprehensive benefits package includes a medical, dental and vision plan.  Our growing list of benefits currently include the following:

* Competitive Compensation:  Pay range begins in the competitive ranges with full Gold Level (Tier 1) Group Medical Benefits, Pretax Employee Benefit Plan, plus performance incentives

* Group Health Insurance Health Benefits:  Group Health Insurance Including Medical, Dental And Vision Insurance: Contributions are deducted from pay on a Pretax basis - Employee and family coverage is available with employer contribution of 50% of Employee (only) premiums under the Health and Vision Plan through Blue Cross Blue Shield NC (Blue Options Medical Plan Code: PB07840 / Metallic Level: Gold - - bcbsnc.com‎) and Dental Plan (Ameritas - www.ameritas.com).

* 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement.  Eligible employees can make before-tax contributions to the 401(k) Retirement Savings Plan to help you save for retirement.  Contributions are deducted from pay on a pretax basis the employee can contribute up to $18k.  A wide range of investment options are available with a personal financial planner available to assist you. Immediate 100% vesting of both your contribution and the ProSidian matching contribution. The Plan is a Safe Harbor 401(k) Retirement Savings Plan.  ProSidian Consulting participates in a Basic Match: 4% of pay for participants who defer at least 5% of their pay.  The Basic Match is structured as follows:  100% of the first 3% of pay that is contributed; and 50% of the next 2% of pay that is contributed.

* Vacation And Paid Time Off (PTO) Benefits:  The flexibility of Paid Time Off (PTO) lets you set your own priorities. Eligible employees use PTO for vacation, a parent-teacher conference, a doctor’s appointment, or any number of events in your life.  Currently these benefits include Vacation/Sick days – 2 weeks | Holidays - 10 Federal Government.

* Pre-Tax Payment Programs:  Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP).  These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.

* Purchasing Discounts & Savings Plans:  We want you to achieve financial success. We offer a Purchasing Discounts & Savings Plan through The ProSidian Corporate Perks Benefit Program - Helping You Do More With Less:  https://ProSidian.CorporatePerks.com.  This provides special discounts for eligible employees on products and services you buy on a daily basis.

* Security Clearance: Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes; oftentimes there are Security Clearance requirements for Engagement Teams handling sensitive Engagements in the Federal Marketplace.  A Security Clearance is a valued asset in your professional portfolio and adds to your credentials based on past, present, and future work.

* Leverageable Experience and Thought Leadership:  By collaborating with firm leadership, other members of the team, as well as Fellows and collaborating partners in what is a flat organization, you'll make valuable professional connections, interact with clients daily, gain leverageable Experience, and contribute to Thought Leadership while you build a basket of marketable experiences.

* ProSidian Employee & Contractor Referral Bonus Program:  ProSidian Consulting will pay up to $5k for all referrals (payments made after new hire has been employed for 90 days) for candidates submitted through our Employee Referral Program.

* Performance Incentives:  Due to the nature of our management and operations consulting engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies of all sizes there are performance incentives associated with each new client that each employee works to pursue and support.

* Flexible Spending Account:  Pending

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ADDITIONAL INFORMATION - See Below Instructions On The Best Way To Apply

ProSidian Consulting is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status, or any other protected factor. All your information will be kept confidential according to EEO guidelines.

ProSidian Consulting has made a pledge to the Hiring Our Heroes Program of the U.S. Chamber of Commerce Foundation and the “I Hire Military” Initiative of The North Carolina Military Business Center (NCMBC) for the State of North Carolina.  All applicants are encouraged to apply regardless of Veteran Status.

Furthermore, we believe in "HONOR ABOVE ALL" - be successful while doing things with the right way.  The pride comes out of the challenge; the reward is excellence in the work.  FOR EASY APPLICATION USE OUR CAREER SITE LOCATED ON http://www.ProSidian.com/ OR SEND YOUR RESUME’S, BIOS, AND SALARY EXPECTATION / RATES TO CAREERS @ PROSIDIAN.COM.  ONLY CANDIDATES WITH REQUIRED CRITERIA ARE CONSIDERED. Be sure to place the job reference code in the subject line of your email.  Be sure to include your name, address, telephone number, total compensation package, employment history, and educational credentials.