Administrative Coordinator

Description

We are seeking an experienced and detail-oriented Administrative Coordinator to provide high-level administrative and client support in a fast-paced, service-driven environment. This role involves supporting executive-level activities, managing daily office operations, and assisting with client service and marketing efforts. 

Key Responsibilities:

• Provide administrative and executive support, including calendar management, correspondence, and client communications
• Interact professionally with clients via phone, email, and in-person
• Proofread and prepare documents with accuracy and attention to detail
• Organize and prepare for meetings, including setting up office and conference spaces
• Coordinate client appointments and ensure all necessary paperwork is completed and accurate
• Support event coordination and marketing efforts
• Perform clerical duties such as filing, data entry, photocopying, and document management
• Maintain a clean, organized, and efficient office environment
• Resolve client service requests in a timely and professional manner

Requirements

• Previous experience in an administrative or executive assistant role required
• At least one year of experience in financial services preferred
• Strong organizational skills and ability to multitask
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel
• Experience with Google Suite and Adobe PDF tools preferred
• High level of accuracy and efficiency in data entry and document handling
• Comfortable handling multiple phone lines and client inquiries