Lead Data Administrator

Position Purpose:

The Analyst supports the Faculty Affairs Office and the Faculty and Learner Hub for Wellness, Inclusion, and Professionalism by collecting, managing, analyzing, and reporting data related to the learning environment, learner wellness, professionalism, EDI initiatives, and academic appointments and promotions across all Faculty departments and divisions.  This includes metrics on learning environment surveys, wellness indicators, accommodation types and durations, leave types, and professionalism concerns across programs, divisions, and departments

Specific Accountabilities

• Data Interpretation and Presentation:Collects, analyzes, and creates reports on learning environment data; develops dashboards and summarizes trends across programs, divisions, and departments.Tracks and analyzes wellness indicators including accommodations, leave patterns, and related trends.Supports tracking, categorization, and reporting of professionalism concerns while maintaining confidential records.

• Quality Assurance & Continuous Improvement:Supports continuous quality improvement (CQI) cycles by contributing to the planning, implementation, monitoring, and evaluation of initiatives aimed at enhancing programs, services, and processes. Develops and maintains systems for performance measurement, including the identification of key indicators, data collection methods, and analysis frameworks. Prepares clear, timely, and actionable reports and dashboards for leadership to support decision‑making, accountability, and strategic planning.  Responsible for high accuracy of datasets, analysis logs, and research documentation in accordance with institutional research protocols, ethics approval requirements, funding agency standards, and applicable data governance and privacy regulations.

• Data Management, Reporting, and Systems: Creates and maintains specialized databases, designs dashboards, and ensures data integrity. Designs and develops dashboards, reports, and visualizations that translate complex data into clear, actionable insights for stakeholders and leadership. Ensures data integrity, accuracy, and consistency through the application of data governance practices, quality assurance processes, and regular validation.

• Accreditation:Supports the accreditation activities of the Faculty of Medicine’s academic programs by: coordinating evidence collection, monitoring compliance with accreditation standards and elements, facilitating continuous quality improvement initiatives, managing accreditation-related policies and processes, preparing institutional reports and documentation, and collaborating with academic leaders, departments, and administrative units to ensure ongoing adherence to program-specific accreditation requirements and successful accreditation outcomes.

• Project coordination:Provides project management support forinitiatives, including planning, implementation, stakeholder coordination, process improvement, and change management activities.

• Stakeholder Collaboration: Works closely with Department Chairs, Program Directors, clinical partners, and Faculty Affairs leadershipto support academic, clinical, and strategic priorities.Supports communication and collaboration across stakeholder groups by helping to coordinate initiatives, gathering information, and sharing updates. 

Knowledge, Experience, Competencies, and Skills:

Essential Qualifications:

Other Skills and Competencies:

• Knowledge of accreditation standards, regulations, and policies as well as other sources of information in order to be able to make decisions on data collection.

• Strong statistical and analytical skills

• Ability to design dashboards and reports.

• Excellent knowledge and experience of project management.

• Experience in an academic environment is considered an asset.

• Strong organizational, planning, interpersonal, decision-making and presentation skills.

• Analytical, interpretive, research and problem-solving skills to process large amounts of data and information. 

• Self-motivation and results-oriented behaviours.

• Demonstrated ability  to write clear reports for a variety of audiences included the ability to develop flowcharts, project plans and proposals; 

• Tact, diplomacy, confidentiality and professionalism 

• Ability to interact with a wide variety of people in many different contexts and to establish productive relationships.

• Ability to speak in public, prepare presentations and present to various audiences.

• Excellent computer skills and proficiency with the MS Office software. Advanced knowledge of Microsoft Excel.

• Bilingualism (English and French).

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