Executive Assistant

Company Description

PG Forsta is the leading experience measurement, data analytics, and insights provider for complex industries—a status we earned over decades of deep partnership with clients to help them understand and meet the needs of their key stakeholders. Our earliest roots are in U.S. healthcare –perhaps the most complex of all industries. Today we serve clients around the globe in every industry to help them improve the Human Experiences at the heart of their business. We serve our clients through an unparalleled offering that combines technology, data, and expertise to enable them to pinpoint and prioritize opportunities, accelerate improvement efforts and build lifetime loyalty among their customers and employees.

Like all great companies, our success is a function of our people and our culture. Our employees have world-class talent, a collaborative work ethic, and a passion for the work that have earned us trusted advisor status among the world’s most recognized brands. As a member of the team, you will help us create value for our clients, you will make us better through your contribution to the work and your voice in the process. Ours is a path of learning and continuous improvement; team efforts chart the course for corporate success.

Our Mission:

We empower organizations to deliver the best experiences. With industry expertise and technology, we turn data into insights that drive innovation and action. 

Our Values:

To put Human Experience at the heart of organizations so every person can be seen and understood. 

• Energize the customer relationship: Our clients are our partners. We make their goals our own, working side by side to turn challenges into solutions. 
• Success starts with me: Personal ownership fuels collective success. We each play our part and empower our teammates to do the same. 
• Commit to learning: Every win is a springboard. Every hurdle is a lesson. We use each experience as an opportunity to grow. 
• Dare to innovate: We challenge the status quo with creativity and innovation as our true north. 
• Better together: We check our egos at the door. We work together, so we win together. 

Highly skilled, tech-savvy, multitasking assistant to perform business and personal tasks.

Management and oversight of all aspects of Press Ganey’s Palm Beach, Florida office. Responsible for promoting a positive office culture and maintaining the overall flow of the office, including meeting planning, technology assistance, catering, vendor management, supply ordering and office and personal tasks.

The Executive Assistant/Office Coordinator will provide a high level of administrative support to the CEO’s office, and other members of the executive team as required. Coordination of professional and private tasks such as managing schedules, booking travel arrangements, event planning, managing correspondence and organization of electronic and hard copy files (tasks further defined and expanded below).

Key Responsibilities:

Administrative Support

• Manage calendars, schedule appointments and meetings
• Coordinate domestic and international travel arrangements and itineraries, including flights, hotels, and rental cars
• Prepare expense reports and track reimbursements
• Prepare and coordinate meeting materials, presentations, and agendas
• Plan, coordinate and facilitate internal and external meetings
• Run errands as requested
• Supervise vendors and contractors for the office
• Order supplies and manage upkeep of the office
• Coordinate with technology team on meetings and equipment as needed

Communication and Collaboration

• Serve as point of contact for internal and external stakeholders as required
• Respond to emails, phone calls, and messages on behalf of executives and team members as appropriate
• Facilitate communication between the executives and cross-functional teams
• Coordinate with other executives' assistants to ensure alignment and efficiency

Project Management

• Assist with special projects from CEO’ office and other departments as requested

Confidentiality and Discretion

• Maintain confidentiality and handle sensitive information with discretion
• Exercise sound judgment and decision-making in complex situations

Performs other duties as assigned and required.

Requirements:

• 5+ years of experience as an Executive Assistant and/or Office Assistant preferred
• Proven track record of providing exceptional administrative support
• Excellent communication, organizational, and time management skills
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Experience with Workday and Salesforce preferred
• Ability to work in a fast-paced environment and adapt to changing priorities
• Strong analytical and problem-solving skills
• High level of integrity, confidentiality, and discretion

Special Working Conditions:

• Ability to travel when requested.
• Extended hours may occasionally be needed beyond regular office hours, especially during busy periods, to meet deadlines or handle urgent matters.  This could include staying late or working weekends. 

Special Physical Requirements:

• Physically capable of navigating the office space, including walking, standing, and occasionally lifting or carrying items.
• Have good manual dexterity to operate computers, printers, fax machines, and other office devices effectively.
• Vision and hearing: Office managers and executive assistants need to read and review various documents, emails, and reports. Should have adequate vision to read and analyze written materials. Additionally, they should have good hearing to communicate effectively with employees, clients, and other stakeholders.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Press Ganey we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Additional Information for US based jobs:

Press Ganey Associates LLC is an Equal Employment Opportunity/Affirmative Action employer and well committed to a diverse workforce. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, and basis of disability or any other federal, state, or local protected class. 

Pay Transparency Non-Discrimination Notice – Press Ganey will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 

The expected hourly base salary for this position is upto $33.65/hr. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. In addition to base salary and a competitive benefits package, successful candidates are eligible to receive a discretionary bonus or commission tied to achieved results.

All your information will be kept confidential according to EEO guidelines.

Our privacy policy can be found here: https://www.pressganey.com/legal-privacy/