Garda is looking for an Office Manager for its New York office. The Office Manager is responsible for overall office support and daily operations of the New York office; including but not limited to a variety of clerical activities and related tasks.

Position Responsibilities

General Affairs

• Ensure clients and other visitors experience a professional, welcoming and friendly reception, both in person and on the phone.
• Keeping track of office rent, office insurance and vendors’ contracts.
• Keeping track of office stationery inventory and timely replenishment (business card, letterhead, envelopes etc.).

Operational Support

• Manage office operational needs (liaise with building management /cooling/cleaning needs; general office upkeep and maintenance) coordinate and monitor repair needs for copier/furniture etc, facilitating office move, fit-out and refurbishment.
• Receive, sort and forward incoming mail and deliveries. Coordinate and manage outgoing mail services or shipping (FedEx, UPS, etc.).
• Coordinate the ordering, receiving, stocking and distribution of office, pantry, and breakroom supplies.
• Manage existing and/or sourcing of new suppliers, vendors, contractors, and other external counterparties in accordance with the company policy (i.e. travel agencies, insurance agents, IT suppliers, office inventory, etc.)
• Process, reconcile, and verify expenses and vendor invoices.
• Provide coordination and logistical support for meetings (assist with scheduling, room reservations, video requirements, meeting materials/presentation prep, catering).

Miscellaneous

• Be responsible for overall health and safety of the office including being point of contact for incidents and emergencies, organizing health & safety programs, as well ensuring the policies are up to date.
• Assist with travel arrangements for local employees and visiting overseas employees such as flight bookings, accommodation, visa application, etc.
• Liaise with the support team in other Garda offices to coordinate tasks and deliverables as assigned.

Qualifications & Desired Skills

• Be responsible for overall health and safety of the office including being point of contact for incidents and emergencies, organizing health & safety programs, as well ensuring the policies are up to date.
• Assist with travel arrangements for local employees and visiting overseas employees such as flight bookings, accommodation, visa application, etc.
• Liaise with the support team in other Garda offices to coordinate tasks and deliverables as assigned.

Base salary for this role is expected to be between $60,000 and $90,000. This role is also eligible for other forms of compensation and benefits, such as a discretionary bonus, healthcare plan, 401(k) matching program, etc. Within the range, individual pay is determined by work location and additional factors, such as job-related skills, experience, and relevant education.