Facilities Coordinator

Facilities Coordinator – Sydney CBD
Location: Sydney, New South Wales
Company: BGIS
Employment Type: Full-Time, Permanent, On-Site

About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across a wide range of industries. We pride ourselves on our commitment to safety, service excellence, and operational efficiency.

Purpose of the Role
BGIS is seeking a proactive Facilities Coordinator to manage day-to-day operations at a high-profile corporate site in Sydney’s CBD. Reporting directly to the Account Manager, this is an on-site, client-facing role where you will act as the central point of contact for facilities operations, ensuring smooth and efficient service delivery.

The ideal candidate will possess excellent communication skills, a strong administrative background, and the confidence to liaise with a variety of stakeholders. It will require prioritising conflicting deadlines as well as reporting and analytics to meet contractual requirements.

Key Responsibilities
- Act as the first point of contact for all facility-related enquiries from internal and external stakeholders.
- Manage and delegate maintenance requests, track KPIs, and ensure timely completion of work orders in the CMMS.
- Support the Facilities and Account Managers with procurement, invoice reconciliation, and budgeting tasks.
- Maintain compliance with safety and environmental policies and manage contractor performance.
- Take ownership of monthly & quarterly reporting and ensure documentation is accurately maintained.

Education, Experience & Skills

Essential:
- Experience in facilities coordination or corporate property services.
- Strong computer skills, including CMMS, Microsoft Office (Excel, Outlook, Word), Power BI. Experience with Power Automate and Flows will be highly regarded.
- High-level communication and stakeholder management skills.
- Sound financial acumen and an understanding of compliance frameworks.

Desirable:
- Knowledge of subcontractor scoping, tendering, and service contract management.
- First Aid Certificate and/or qualifications in facilities or building management.
- Flexibility to multitask and adapt in a fast-paced, client-driven environment.

Why Join BGIS?
✔ Be based at a premium CBD location with easy access to public transport
✔ Work with a professional, supportive, and highly visible facilities team
✔ Strong opportunity for extension or internal mobility across BGIS
✔ Involvement in meaningful corporate facilities operations
✔ Access to BGIS perks: wellness initiatives, paid volunteer leave, industry-leading training programs, and career progression pathways

How to Apply
If you are a driven, detail-oriented professional with a passion for service excellence, we’d love to hear from you.

BGIS is an equal opportunity employer and encourages applications from all backgrounds.

Eligibility: Must have full working rights in Australia.

Apply Now
Be part of a workplace that values inclusion, growth, and meaningful impact.

Explore more at https://apac.bgis.com