AI Special Assistant

Note: Relocation assistance or Sponsorship is not provided.

About the Role

We are seeking an AI Special Assistant to join our rapidly evolving AI Pod initiative. This role is designed for a resourceful, tech-forward individual who thrives at the intersection of operations, strategy, and artificial intelligence.

As an AI Special Assistant, you’ll work closely with leaders and teams across the company, applying advanced AI tools to reimagine workflows, support decision-making, and accelerate execution. The scope of work is dynamic — spanning projects in operations, people, finance, legal, investments, and beyond. You’ll play a critical role in designing, piloting, and scaling AI-driven solutions that improve how our teams operate day-to-day.

This is a unique opportunity to gain broad exposure across the organization while developing deep expertise in the use of generative AI in a professional environment.

What You’ll Do

Executive & Team Support

• Shadow leaders and support high-priority projects, meetings, and initiatives.
• Draft communications, synthesize insights, and ensure timely follow-ups.

AI Workflow Design & Execution

• Build, test, and refine AI-driven workflows, prompt libraries, and toolkits to meet evolving team needs.
• Pilot emerging AI platforms and tools (ChatGPT, Claude, Perplexity, Gemini, etc.) to enhance productivity.
• Leverage automation platforms and APIs to integrate AI solutions into existing systems.

Cross-Functional Collaboration

• Partner with multiple departments to identify and implement scalable, AI-enhanced processes.
• Translate strategic objectives into operational workflows that improve efficiency and consistency.
• Capture and standardize best practices to create repeatable models that can be shared across teams.

Innovation & Continuous Improvement

• Act as an internal champion for AI adoption, helping colleagues build confidence in leveraging new tools.
• Research, evaluate, and recommend technologies and approaches that expand organizational capabilities.
• Drive a culture of experimentation, iteration, and rapid learning.

Who You Are

• Bachelor’s or Master’s degree in Organizational Development, Data Science, HR Tech, Engineering, or equivalent experience.

• Strong scripting skills (Python preferred) and familiarity with APIs and automation platforms.

• Experience with Gen-AI tools (e.g., OpenAI, Claude, Perplexity, Gemini) and fluency in prompt design and deployment.

• Exceptional written and verbal communication skills — able to simplify the complex and craft crisp, professional outputs.

• Entrepreneurial mindset with a bias for action — skilled at testing and refining new ideas, iterating quickly, and scaling what works.

• Highly organized and detail-oriented, with excellent time management skills.

• Adaptable and resourceful, able to thrive in a dynamic and fast-paced environment with shifting priorities.

• Collaborative, discreet, and capable of building trusted relationships across teams and with senior leaders.

(Note: Legal, financial, HR/People and investing backgrounds valued but not required—what matters most is curiosity, initiative, and the willingness to iterate.)

Compensation includes a starting base salary of $60,000. - $65,000 yearly.