Team Administrator

Due to growth within EMBL-EBI we are looking to recruit an additional Team Administrator to join our small but supportive team in GAA!

Working closely with the PA to the section and other leaders within the group you will provide excellent admin support! 
 

About the Team

The GAA section at EMBL-EBI brings together international experts to build and maintain some of the world’s most important genomic resources. The teams work at the forefront of biology and data science, ensuring that scientists everywhere can access high-quality reference genomes.

In simple terms, the section helps turn raw DNA sequence data into meaningful knowledge. This includes piecing together genomes (“assembly”), identifying and describing the genes within them (“annotation”), and making these results openly available for researchers worldwide. Their work underpins major scientific discoveries in human health, agriculture, biodiversity, and beyond.

By joining this section, you will be supporting a collaborative, international environment where the focus is on providing reliable, accessible data and tools that empower researchers to answer big questions about life. This is a busy role supporting the PA to the section and working closely with another Team Administrator, you will be working alongside six Group Team Leaders and around 120colleagues with whom you can meet some of them here.

Duties include: 

• Provide assistance (administration, correspondence, reporting, etc.) to the PA and Group Team Leaders.

• Provide a full range of administrative services to your Section of approximately 130 people, including; organising Scientific Advisory Board meetings, workshops and other events

• Coordinate local, national and international travel, arranging accommodation, flights, taxis and visa applications for both internal colleagues and external visitors to the institution.

• Ensure that staff travel reimbursement claims are processed efficiently.

• Reconcile the team’s credit card

• Maintain organisation-wide systems and appropriate digital system for
  matters relating to the Section in which you work.

• Process Section equipment and supplies orders, and reconciling section expenditure.

• Other duties including coordinating and minuting meetings

• Provide periodic PA cover to the Head of Section and other sections if needed/ holiday cover.

You have

• Methodical approach to work but always looking for ways to innovate and improve

• Good communication skills, including written and verbal

• The ability to manage complex teams and experience working with international partners would be a distinct advantage.

• Strong technical skills, including use of google docs, smart sheets, filemaker

• A genuine interest in Science and the work we are doing here at EBI! 

• The ability to plan and arrange complex travel plans both domestically and internationally.

Behaviours

• We are looking for someone who is able to be flexible, manage a busy workload, the ability to work in an agile fast paced environment

• The ability to connect with people

• Positive, can do attitude 

Other helpful information 

Hybrid Working - At EMBL-EBI we are pleased to offer hybrid working options for all our employees. A dedicated desk will be available everyday, but most of our team choose to work two days on site and three from home.  

Interviews - We plan to hold introductory interviews with selected candidates after the closing date. We plan to hold interviews on Campus on week commencing 20 October 2025.

Contract length: 3 years (renewable up to 9 years)

Grade - 3 monthly salary starting at £2,830 per month  after tax but excluding pension and insurance contributions. Plus, generous benefits.

Why join us

Do something meaningful
At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind's greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.
 

Join a culture of innovation
We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.  Watch this video to see how EMBL-EBI makes an impact.

Enjoy lots of benefits:

• Financial incentives: Monthly family and child allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances

• Flexible working arrangements - including hybrid working patterns 

• Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)

• Generous time off: 30 days annual leave per year, in addition public holidays

• Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)

• Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances

For detailed information please visit our employee benefits page here. 

What else you need to know

• EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.

• Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities. 

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date