Payroll Specialist

About the role:

You will be responsible for maintaining payroll systems and processing paychecks according to schedule and in the correct amount. Entering data into payroll databases, calculating total cost of employment, reviewing and approving payroll runs. Summarizing and reporting on payroll data.  Preparing invoices monthly and responding to questions about payroll calculations and service fees to clients and internal stakeholders.

Key responsibilities:

• Process payroll for countries across Europe, ensuring accuracy and compliance with local regulations.

• Review, check, and approve salary registers for the European region, ensuring payroll data aligns with country-specific rules and regulations.

• Generate invoices within the HRIS system based on payroll data and promptly share them with clients.

• Address client queries related to payroll and invoicing, providing clear and accurate guidance regarding European payroll processes.

• Collaborate with internal teams to continuously improve and build payroll processes for the region, ensuring smooth operations and adherence to local requirements.

• Keep up-to-date with region employment tax regulations and laws, applying this knowledge to ensure compliant payroll processing.

Requirements for the role:

• Strong knowledge of payroll regulations, employer burden, and pension contributions for European countries, particularly Spain, France, Portugal, and Italy.

• Well-versed in local employment tax rules and compliance across the European region.

• 3-5 years of experience as a payroll specialist or in a similar role, focusing on payroll for European countries.

• Experience working with HRIS and payroll systems.

• Excellent communication skills for handling client queries and collaborating with internal teams.

• Strong attention to detail, the ability to manage multiple priorities, and meet deadlines in a fast-paced environment.

• Experience with multiple global locations and upwards of 500 employee headcounts in multiple countries.

• Excellent verbal and written communication skills.

• Strong computer literacy including Microsoft Office applications.

• Exceptional multitasking and organizational skills. 

• You often described as someone who has high energy and your colleagues love this about you!

• Success-driven, with a positive can-do attitude and combining commitment with self-initiative.

Preferred Competencies:

• Excellent communication and interpersonal skills (written and verbal), with a keen attention to detail and discipline.

• Strong decision-making and organizational skills, with the ability to provide expert advice and practical solutions.

• Proven ability to collaborate effectively with cross-functional teams, leveraging communication skills, knowledge, and expertise to resolve issues.