Job Description

The Opportunity:

The Flight Department seeks aFlight Data Reception and Records Operations Associate to serve as a central point of coordination within the Flight Data & Certification (FD&C) Department. This position functions as the first point of contact for students, faculty, staff, and regulatory documentation, ensuring the accurate intake, processing, and routing of high-volume, high-risk flight training records that are ultimately submitted to the Federal Aviation Administration (FAA).This role requires independent judgment, sustained attention to detail, and advanced coordination skills, as errors or delays can directly impact student certification eligibility, check ride scheduling, regulatory compliance, and institutional standing with federal agencies. The position operates with minimal direct supervision and plays a vital role in maintaining workflow continuity across analysts, specialists, ACRs, and departmental leadership.

Responsibilities:

Receiving students and colleagues at the reception desk
Answering the phone and emails
Reviewing documentation for errors and scanning documents to support the process
Performing data entry
Workflow and systems management
Supporting the needs of the Analysts, Specialist, ACR and Manager
Guiding student assistants in support of those tasks

About Us

For nearly 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries.

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow.

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace.

Perks Await You at Embry-Riddle!

Generous Time Off:Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.
Tuition Coverage:Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
Retirement Contributions:ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.
Personal Leave:Relax with 15 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.

Compensation

The hourly range for this role isup to $18.50 The final offer will be based on the candidate’s skills, qualifications, and experience, as well as applicable state regulations, internal equity, and business needs, and may fall outside of the stated range.

Qualifications

Required Education and Qualifications:

Analytical skills with an in depth knowledge of information systems and technical expertise with Microsoft operating systems, Access, Excel, PowerPoint, Word, Outlook/email, and Internet end-user applications such as ETA.
Familiarity with flight training paperwork and lingo, preferred.
Associates Degree or higher, Bachelors Preferred.

Application process/requirements

To submit your application for this opportunity, please visit theEmbry-Riddle Career Site and search for requisition number R311798. Please attach all relevant materials to your application when you apply online. Complete submissions include:

Cover letter

Full CV

Statements of teaching philosophy

Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees:Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit ourwebsite.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact[email protected] and should not reach out to hiring managers or staff.

Flight Data Reception and Records Operations Associate

Embry-Riddle Aeronautical University

Compensation Overview

Job Description

Qualifications

Simplify's Take

What believers are saying

What critics are saying

What makes Embry-Riddle Aeronautical University unique

Benefits