Media Associate

Job Description

• Ensures all vendor invoices are entered into MBox
• Create the IO’s in MBOX and Prisma
• Works with buying team when necessary to match vendor invoices with purchased orders to determine accuracy of information on invoice
• Gathers information for new vendors and enters into MBox
• Assist with all broadcast (local and national), digital, OOH, and print billing needs including reconciliations during the invoice stage
• Reviews vendor statements for possible past due amount/credits
• Maintains confidentiality of financial data and related records
• Works directly with the client finance department and with the Media team to provide updates on reconciliation and if any vendor payments are due that have yet to be paid.
• Support media billing process₋ Liaise with agency support services and vendors to resolve media billing issues₋ Identify and reconcile discrepant invoices₋ Request and process credits
• Source and compile information for client reporting
• Verify that commercials aired accurately

Qualifications

• Media background: 1+ years of experience with any media
• MBOX experience a plus
• Proficient in Microsoft Office (especially Excel and PowerPoint)
• Bachelor’s Degree
• Working knowledge of PC
• Knowledge of Microsoft Office software, especially Microsoft Excel (Pivot Tables, V-Lookups)
• Detail-oriented, and comfortable working with numbers
• Willingness to learn new skills
• Ability to thrive in a fast-paced environment
• Strong team player with the ability to work on own initiative and occasionally unsupervised
• Ability to communicate effectively by telephone, in writing, or in person
• Positive, can-do attitude
• Organized
• Self-Sufficient
• Problem Solver
• Quick Learner
• Collaborative, team player mindset
• Detail oriented
• Ability to multi-task
• Critical Thinker
• Excellent verbal and written communication skills