Proposal Coordinator

Chen Moore and Associates is hiring a Proposal Coordinator to work with our business development and marketing team. Candidates should be able to efficiently plan and organize workload, demonstrate success working with a team of professionals, a commitment to quality, good communication skills, and a positive work ethic, strong sense of urgency, project responsibility, initiative, work independently and as part of a team. 

Responsibilities include:

• Coordinate local government and DOT (department of transportation, specifically FDOT) pursuits with internal and external pursuit team members.
• Work directly with technical staff to develop proposals, presentations, graphics, marketing material, web media, etc.
• Proofread and edit proposal text for proper grammar, spelling, readability, and compliance.
• Evaluate and assist in preparing content to make sure it satisfies RFP requirements and company brand standards.
• Write non-technical content and edit proposals for messaging, strategy, and persuasiveness.
• Work with graphic designers and/or assist in creating strategic, persuasive graphics.
• Facilitate internal QA/QC procedures for all marketing and proposal materials.
• Serve as the collection point for intelligence related to clients and competitors to support opportunities/pursuits.
• Create & maintain resumes, company information, project descriptions, and photography for proposals, SOQs, or other materials.
• Maintain marketing/communications databases and file folder structures.
• Conduct basic research on market trends, competitor materials, media contacts, etc.
• Basic graphic design tasks, such as diagrams, tables, charts, cover designs, layouts for proposals, presentations, marketing materials, reports, etc.
• Perform general marketing-related administrative duties as requested.
• Assist with public relations efforts with other marketing team members that may include planning/coordinating client events, including conferences.
• Assist with social media efforts and strategies with other marketing team members across various social media platforms maintaining a consistent and engaging user experience.

Minimum Requirements:

• Bachelor’s degree in business, marketing or a related field
• At least 5 years of experience as a marketing professional in the A/E/C industry
• Proficiency in Adobe Creative Suite and Microsoft Office, especially InDesign, Acrobat, MS Word, Excel, PowerPoint, Outlook, and SharePoint
• Ability to effectively set priorities while juggling multiple deadlines, maintaining composure under pressure.
• Experience facilitating and documenting discussions and leading proposal kick-off meetings and team reviews.
• Involvement with local marketing and or A/E/C organizations and willingness to attend events on behalf of the firm.
• Experience with Deltek Vision/Vantagepoint is preferred but not required.
• Create presentations with technical team members using the latest software for procurement efforts.  Strong knowledge and experience with PowerPoint and Prezi are a plus.
• Excellent oral, communication, interpersonal, and time management skills, with ability to interact at the client and senior staff level.
• Demonstrates flexibility by adjusting readily to changing priorities in a fast-paced, deadline-driven environment.
• Demonstrates strong work ethic and quality in work.