Accounts Payable Specialist

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that’s served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It’s our passion.

Primary Purpose

The Accounts Payable Specialist is responsible for reviewing invoices, ensuring the integrity of all related documentation and the timely execution of verifying and reconciliation of various vendor statements and ensuring that all policies and procedures are followed.

Minimum Specifications

Education

• High School Diploma or GED required.
• College accounting courses preferred.

Experience

• Three (3) years of Accounts Payable Full Cycle experience.
• ERP systems for Accounts Payable and AP document workflow experience is required.
• High volume invoice entry experience preferred.
• Proficient in Microsoft Outlook, Word and Excel.

Equivalent Education and/or Experience

• May have an equivalent combination of education and experience to substitute for both the education and the experience requirements.

Skills or Special Abilities

• Excellent attention to detail, problem solving and interpersonal skills.
• Communication skills to include timely and responsive delivery via the proper communication method – email, illustrative report, and/or verbal.
• Ability to work well cross functionality and in a team environment.
• Ability to handle multiple projects simultaneously and work under tight deadlines.
• Demonstrated ability to provide the highest level of customer service using effective verbal and written communication skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills and research and resolution skills.
• Ability to interact with employees and vendors in a professional manner.
• Reliable and must have strong work ethics.
• Must be well organized and manage time effectively.
• Must be able to use 10-key by touch
• Proficient in Microsoft Office.

Responsibilities

• Daily preparation and processing of accounts payable invoices for non-inventory vendors, matching PO’s, invoices and receiving documentation, assigning appropriate general ledger accounts, accurately keying invoices and credit memos into ERP, and properly filing all invoices correctly.
• Serves as the key contact person for vendors in managing vendor statements and resolving discrepancies on vendor invoices and payments.
• Determines root cause of quantity and 3-way pricing and implements corrective action to minimize lost cash discount and facilitates timely payments.
• Resolve discrepancies on vendor invoices by interfacing with other departments, vendors or contractors.
• Maintains a positive working relationship with vendors, other PHHS departments, etc., to ensure that Accounts Payable obligations and problems are handled timely and effectively.
• Manage the full accounts payable cycle from receipt of invoices to payment; matching purchases orders, obtaining approval and entering the invoices into accounts system.
• Responsible for imaging and record retention of all accounts payable documents.
• Contacts end-users, vendors and other customers via email regarding invoices, payments, etc.

Job Accountabilities

1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
3. Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.

Parkland Health and Hospital System prohibits discrimination based on age (40 or over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, or veteran status. As part of our commitment to our patients and employees’ wellness, Parkland Health is a tobacco and smoke-free campus.