Accounts Payable Specialist and Analyst

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Job Title: Accounts Payable Specialist and Analyst

The anticipated hourly range for this position is $22. The actual compensation offered may vary based on job-related factors such as experience, skills, education, and location.

This role is initially in-office, but after the probation period, it can transition to a hybrid schedule.

Schedule: Monday–Friday, flexible start time between 7:00 AM and 9:00 AM. Standard 8-hour workdays

Company Overview: ApriaDirect and ApriaHome are two ecommerce entity divisions of Apria Healthcare; a leading provider of home medical equipment and services. ApriaDirect (focuses on selling medical supplies—such as CPAP devices, mask/mask parts and supplies); and ApriaHome (product mix includes home-health items, oxygen therapy products, wound care, mobility aids, etc) directly to consumers online, without involving insurance. We are seeking a detail-oriented and analytical professional to join our team. This combined role involves contributing to data-driven decision-making processes and coordinating with the Accounts Payable and Accounting teams, as well as product vendors to ensure payments are made timely and correctly.

Position Overview: The Accounts Payable Specialist and Analyst position will play a crucial role in responsibilities related to inventory control, purchase order and invoice management, collaboration with vendor representatives, and accounts payable. Additionally, daily tasks will involve extracting, analyzing, and interpreting data from various e-commerce platforms for key-performance indicator (KPI) analysis.

Sales Analyst Responsibilities:

• Utilize data analytic tools (Microsoft Excel, Domo Analytics, Cin7 Omni, Google Analytics) to extract and analyze data from e-commerce platforms (Shopify Shop, Magento) for Apria Direct and Lofta.
• Create comprehensive reports with relevant KPI metrics to assess online sales performance, analyze purchasing trends, and support revenue forecasting.
• Interpret complex data sets and trends to provide actionable insights for marketing and sales strategies.
• Develop and maintain regular KPI reporting, ensuring accuracy and timeliness.
• Respond to data-related queries promptly and generate ad-hoc reports to support decision-making across various business functions.
• Control reporting to maintain operational hygiene.
• Provide support with month-end close revenue accounting duties.
• Collaborate with cross-functional teams to identify opportunities for optimization and improvement based on data-driven insights.

Accounts Payable Responsibilities:

• Liaise with suppliers to request and follow up on outstanding invoices related to purchase orders.
• Perform 3-way match of supplier invoices against purchase orders and stock receipts in the ERP or inventory management system, and check for pricing, quantity received, and invoice totals.
• Work closely with the Purchasing and Receiving teams to resolve discrepancies between invoices, POs, and goods received.
• Route invoices for approval through the appropriate workflow processes and ensure timely entry and completion of invoicing into accounting system(s) in alignment with company chart of accounts and cost centers.
• Monitor invoice aging to ensure payments are made on time and in accordance with vendor term
• Maintain organized documentation of all AP transactions, approvals, and communications with vendors.
• Review and track returned orders and late-discount reporting for credit memos within Cin7 inventory system and QuickBooks (QBO) Balance Sheet detail.
• Ensure timely approvals and payments of all vendors based on established net-terms.
• Review all inventory POs to ensure a 3-way match (PO x Received Count x Invoice).
• Control reporting for open sales orders, cancelled orders, and correct handling of POs with received not invoiced product(s).
• Reconcile purchasing-card (P-card) receipt verifications and activity through Workday invoicing.
• Provide support with month-end close duties

Qualifications:

• Proven background experience in accounts payable and data analytics in an e-commerce or retail environment.
• Proven background experience in inventory control, purchasing, and accounts payable management.
• Familiarity with managing GL detail for accounts payable aging reporting
• Exceptional proficiency in Microsoft Excel and aptitude to learn other data analytic tools (Domo Analytics, Cin7 Omni, Google Analytics) is required.
• Strong understanding of e-commerce and marketing terminology, metrics, and key performance indicators.
• Analytical problem-solving skills with a keen attention to detail.
• Ability to draw conclusions from data analysis and effectively communicate/present insights.
• Familiarity with the durable medical equipment (DME) industry is preferred but not required.

If you feel this opportunity could be the next step in your career, we encourage you to apply. 

Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.