Food & Beverage Executive Administrator

Your role as Food and Beverage Executive Administrator is that of an efficient administrator and office manager providing key support to the Executive Chef, Executive Sous Chef and the Food & Beverage Director. 

• To ensure that the quality levels of administration is always maintained at its highest level.
• To keep an accurate and efficient diary in line with that of the Director of Kitchens, Executive Sous Chef and the Food & Beverage Director and to ensure that all the requirements are set within a specific time frame.
• To attend the regular Management meetings and minute each meeting to distribute those minutes to the relevant teams.
• To co-ordinate and oversee people management software and ensure that all CDC’s and Venue Managers manage their departments properly ensuring colleagues are rostered correctly
• Ensures proper timekeeping of culinary staff, and processes for AL and VL are followed, so that colleagues are paid correctly. To ensure Venue Managers are processing timekeeping daily.
• To ensure that a safe, hygienically fit working environment is always maintained and reports any concerns or faults immediately to the immediate supervisor.
• To remain updated on all resort happenings, including guests in-house, arrivals and departures, as well as daily events.
• To understand and apply the resort’s Policies & Procedures, including during emergency situations. 
• To attend all training carried out by the Training Department and ensure all culinary staff attend training as per scheduled by the department.
• Welcome all new chef arrivals. 
• To maintain the highest levels of personal hygiene and always grooming, as per standard. 
• To ensure excellent communication and working relationships with colleagues are maintained and contribute to the team spirit.

What we need from you

• Previous Administrative experience
• Intermediate Microsoft Office, PowerPoint & Excel Skills
• Meticulous attention to detail, planning and execution
• Problem solving, reasoning, motivating, organisational abilities
• Strong interpersonal skills both written and verbal
• Ability to manage multiple tasks and conflicting deadline

• World class colleague facilities including excellent subsidised village accommodation with a dedicated pool, beach area, two gyms, bar, buffet diner, laundry, movie room, corner store and sports fields.
• An exciting and ever-changing colleague activities calendar filled with an abundance of recreational activities such as tennis, yoga, meditation, hikes, markets, crafts and much more.
• Extensive career development opportunities with dedicated onsite trainers and an abundance of professional growth opportunities including multi-hire programs, skills training and optional courses.
• IHG Australia’s myBenefits program including paid birthday leave, wellbeing hub, employee room rates, service recognition celebrations & myPerks platform with an extensive list of lifestyle and retail discounts from over 400 of Australia and New Zealand’s most popular retailers.