Protocol Outreach Coordinator

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The Stakeholder Relations Office develops, implements, and assesses strategic internal and external communications plans and programs to advance the scientific mission and initiatives of the Laboratory; contributes to public understanding of science; enhances the value of the Lab as a community asset;  drives government and community programs to ensure internal and external stakeholders are properly informed, have a voice in Lab decisions, and support the Lab’s priority projects; and oversees workforce development and science education programs to fulfill goals of the Lab and Department of Energy.

Position Description:

The ideal candidate will be a dynamic member of the Stakeholder Relations team that assists in the coordination and execution of outreach efforts that raise awareness and understanding of the Laboratory’s mission through a broad range of programs and partnerships, including, but not limited to, protocol visits, groups tours, and public open house events. As a collaborator and communicator, the Protocol Coordinator will provide critical resources in outreach endeavors, continuously cultivate relationships with internal and external stakeholders, and serve as an energetic and knowledgeable ambassador for Brookhaven’s passion for discovery.

Essential Duties and Responsibilities:

• Coordinate the many moving parts associated with protocol visits at the Laboratory including:

  • Planning, facilitating and participating in collegiate and community group tours

  • Supporting visits by elected officials, high-level guests, the science user community, conference attendees, university faculty, and other external stakeholders

  • Interacting with multiple directorates to identify and secure subject matter experts, manage schedules, and ensure facility access

  • Communicating visit goals, messages, and logistics with all stakeholders

• Build strong relationships with all levels on management, employees, and the surrounding community

• Maintain a broad understanding of the Laboratory's research, facilities and capabilities; and be able to assist in communicating messages effectively to various audiences

• Arrange services within the Laboratory such as site access, transportation, catering, room reservations, etc.

• Research regulations and other sources to determine proper protocol procedures pertinent to visiting dignitaries such as comparative positions and titles, cultural customs, seating, etc.

• Respond to internal and external requests for information and guidance

• Manage and monitor multiple assigned projects to achieve established goals within time and resource restrictions

• Maintain data and keep accurate records

• Perform complex administrative functions using word processing and lab-wide administrative computer systems to accomplish tasks, as well as other support related to information services such as arranging virtual meetings and access

• Safeguard confidential records and personal identifiable information

Required Knowledge, Skills, and Abilities:

• Some form of secretarial or office administration training, plus eight years of experience in substantive and relevant administrative, secretarial, clerical, or other responsible work which provides evidence of the knowledge, skills, and abilities necessary to successfully perform the duties of the position. An associate or bachelor’s degree with coursework, or training, specifically related to the position requirements may offset qualifying experience of 2:1 (experience:college) years

• Candidate is agile, able to multi-task and balance competing priorities simultaneously

• Good at problem solving, following instructions and managing time effectively

• Possesses strong written and verbal communication skills; communicates clearly, effectively and in a timely manner

• Can speak publicly and comfortably in small and large group (40+) settings

• Proficiency with Microsoft Word, Outlook, PowerPoint, and Excel

• Knowledge of videoconferencing tools, such as Zoom and Microsoft Teams, and the ability to facilitate virtual meetings

• Can work independently and under pressure to handle routine and nonroutine tasks in accordance with established procedures and guidelines

• Must be highly motivated, organized, professional and courteous with the ability to deal effectively with internal and external stakeholders who require high levels of patience, tact and diplomacy

• Ability to collaborate effectively and be a team player

Preferred Knowledge, Skills, and Abilities:

• Bachelor’s degree preferred, ideally in education, communications, public relations or STEM-related field

• Experience working with Microsoft SharePoint, Teams, Lists, or PowerBI

• Experience working in a scientific, technical, or project environment

• Experience conducting tours

• Understanding of a role in Protocol at an organization

Other Information:

• This position is 100% on site

• This position is not eligible for visa sponsorship

Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $67,250-$82,000. Salary offers will be commensurate with the final candidate’s qualifications, education and experience, and considered with the internal peer group.

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information atwww.bnl.gov/real-id.  This is due to nationwide identification requirements for federal site access as required by the federalREAL ID Act.  Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews. 

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Brookhaven Science Associates is an equal opportunity employer that values inclusion and diversity at our Lab. We are committed to ensuring that all qualified applicants receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a veteran, disability or any other federal, state or local protected class.  BSA takes affirmative action in support of its policy and to advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.  *VEVRAA Federal Contractor

BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file