Executive Assistant I

Executive Assistant I

Job Description

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

We are looking for a self-directed, team oriented, innovative, hardworking individual to provide a full range of administrative support to the Kimberly-Clark Kroger Team in West Chester, OH; this includes supporting the Kroger Team Vice President.  This role requires the ability to act independently, organize workload, set priorities, work well under deadline pressures, adapt to change, and handle confidential material.  In addition, the incumbent must have the ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination.

Executive Assistants at Kimberly-Clark manage access to the Vice President, maintain and modify the Vice President’s schedule, and ensures the Vice President is made aware of issues that need immediate attention. They provide a broad range of highly skilled and highly confidential administrative support to the Vice President, additional team members, and others as needed. The incumbent must be highly organized, maintain strong interpersonal relationships at all levels of the organization, be highly detail oriented with excellent communication skills, and work independently to efficiently resolve issues.

In this role, you will:

• Provides a high level of executive administrative skills, normally acquired through an accredited college and/or prior work experience. This individual also handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities of the executive. Operates independently in absence of the Executives, calling on staff when required. Assists and advises the Executives of any problems arising during absence.
• Maintains a comprehensive understanding of department policies, procedures and department members’ methods of operation to effectively and efficiently conduct duties and responsibilities. Sets priorities independently. Often is the point person for department requests for information, requiring knowledge of the people and roles in the organization.
• Manages the Executive (s) calendar, responding to requests for time and rescheduling when necessary. Makes appointments, domestic and international travel arrangements, assembles packets of information and prepares materials including itineraries.
• Makes preparations for department, staff and other meetings including creating agendas, preparing any meeting materials and or presentations, scheduling the conference space required, connecting meetings to the required technology, facilitating refreshments and may include managing the budget for these meetings and /or conferences.
• Drafts and types non-routine letters, memos, documents and various reports requiring knowledge of methods, procedures, policies and organization for senior management’s signature. This material may require familiarity with commonly used business and technical expressions used by assigned function.
• Answers departmental phone; places, screens and refers calls to appropriate personnel; takes messages. Responds to highly diversified inquiries from members of the Company management, employees and the general public. Provides courteous and efficient responses to phone inquiries determining from experience and training the limitations on the extent and type of information which may be provided
• Receives sorts, distributes, opens and screens incoming email, mail and faxes. Categorizes and prioritizes response needed. Uses initiative to prepare responses for signature and to assemble background information from many sources. Summarizes lengthy correspondence, highlighting key sentences and topics. Follows up to ensure that proper and timely action is taken.
• Maintains accurate records and files for easy retrieval when information is requested or needed.
• Orders department office supplies and equipment. Prepares and submits requisitions per Kimberly-Clark’s policy and procedures.
• Manages reconciliation of a corporate credit cards for self and Executive(s), working with managers/supervisors and senior management to ensure the accuracy/timeliness of expense report submission.
• Work with other Sr. Executive Assistants in sharing best practices and coordination of calendars
• Other duties as assigned

About Us 

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.  

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark. 

Led by Purpose. Driven by You. 

About You 

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development. 

 
You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.  

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:  

• High School Diploma or GED
• 5+ years administrative support in a corporate environment, supporting executives at the top executive level
• Must be able to use Outlook at an intermediate to expert level
• Experience arranging travel, meetings, catering, and general office organization
• Experience making international travel arrangements and awareness of the documents required for such travel
• Ability to multi-task in a fast-paced environment
• Advanced computer skills using Windows, Word, Excel, and PowerPoint
• Strong written and oral communication skills
• A demonstrated ability to act independently, organize workload, set priorities, work well under deadline 
• Ability and willingness to work overtime on an occasional basis to meet workload demands  
• Ability to exercise independent problem solving and decision making with a high degree of initiative and self- coordination
• Comfortable in a changing work environment

Total Benefits 

Here are just a few of the benefits you’d enjoy working in this role for Kimberly-Clark. For a complete overview, see www.mykcbenefits.com.  
 

Great support for good health with medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions. Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment.  

Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents. 

Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events. 

Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare. 

To Be Considered 
 
Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.  

In the meantime, please check out the careers website.  

And finally, the fine print…. 

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world.  We actively seek to build a workforce that reflects the experiences of our consumers.  When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law. 

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position. 

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, and DMV check. 

Veterans and members of the Reserve and Guard are highly encouraged to apply. 

Salary Range: $58,000 - $68,000 USD  

At Kimberly-Clark, pay is just one aspect of our total rewards package, which also includes a variety of benefits and opportunities to achieve, thrive and grow. Along with base pay, this position offers eligibility for a target bonus and a comprehensive benefits suite, including our 401(k) and Profit-Sharing plan. The anticipated base pay range for this role is provided above for a fully qualified hire. Actual pay will depend on several factors, such as location, role, skills, performance, and experience. Please note that the stated pay range applies to US locations only. 

This role is available for local candidates already authorized to work in the role’s country only. Kimberly-Clark will not provide relocation support for this role. 

#LI-Hybrid

Primary Location

West Chester Sales Office

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time