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Full-Time

Operations Administrative Assistant

Posted on 8/18/2026

Calista Brice

Calista Brice

Construction and environmental services

No salary listed

Anchorage, AK, USA

In Person

Works on-site in Anchorage; occasional work may occur at indoor and outdoor job sites.

Bachelor's

Category
Administrative & Executive Assistance (1)
Required Skills
Microsoft Office
Excel/Numbers/Sheets
Requirements
  • A High School Diploma or GED is required.
  • Three to five years of experience working in a professional office environment is required.
  • Two to five years of experience working with accounting functions is required.
  • Experience with Microsoft Office, especially Excel, is required.
  • A valid state driver's license and qualification to operate a vehicle under the conditions of Brice Engineering's Driving Policy are required.
  • The ability to pass drug, driving, and background screenings is required.
  • The ability to communicate orally and in writing, multitask, and manage time is required.
  • The ability to work in a team environment and in an Alaska Native Corporation multi-business environment is required.
Responsibilities
  • Support the day-to-day operations of the Anchorage office.
  • Function as a backup to the Office Manager.
  • Schedule conference rooms and assist with setting up meetings.
  • Order and stock office and kitchen supplies.
  • Order office lunches and supplies for new employees.
  • Serve as the point of contact for copier issues and complete monthly meter readings.
  • Open and close kitchens daily, including operating coffee and latte machines, loading and unloading the dishwasher, maintaining tidiness and cleanliness, organizing, and completing weekly refrigerator cleanouts.
  • Open and close conference rooms daily, including cleaning whiteboards and maintaining tidiness.
  • Open and close copy areas daily, including organizing, maintaining tidiness, and restocking copiers.
  • Expedite as required.
  • Work in a constant state of alertness and in a safe manner.
  • Administer the travel and expense policy when generating expense reports and credit card reconciliations, ensuring timely processing to meet accounts payable close deadlines.
  • Prepare employee expense reports by organizing receipts, coding accounts, and entering expenses into Costpoint.
  • Complete mid-month, monthly, and year-to-date credit card reconciliations for multiple employees.
  • Identify and track expense report receipts and assist in locating missing company credit card receipts.
  • Answer and screen incoming calls and take messages.
  • Coordinate visitors by greeting them and directing them to the appropriate location.
  • Maintain the guest sign-in sheet.
  • Pick up mail and distribute it to staff.
  • Receive packages and certified deliveries.
  • Prepare and schedule United States Postal Service, FedEx, and UPS shipments.
  • Coordinate pickups and drop-offs with couriers and delivery providers.
  • Manage the weekly recycling of office boxes.
  • Report office maintenance and security issues to the Office Manager.
  • Perform other duties as assigned.
Desired Qualifications
  • A degree in Business or Accounting is preferred.
Calista Brice

Calista Brice

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Calista Brice is an Alaska Native corporation subsidiary overseeing a family of construction and professional-services companies. Its subsidiaries provide engineering, environmental services, civil and marine construction, heavy equipment, logistics, and technical support. The group works across Alaska, the Lower 48, and international project locations while contributing to Calista Corporation’s shareholder mission. Calista Brice coordinates capabilities delivered through specialized subsidiaries across the project lifecycle, from studies, engineering, and permitting through environmental work, civil or marine construction, transportation, remediation, and technical support.

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