Full-Time
Program Coordinator
Posted on 10/31/2025
Vanderbilt University
10,001+ employees
Private research and higher education institution
No salary listed
Nashville, TN, USA
In Person
 Administrative & Executive Assistance (3) |
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- A bachelor’s degree from an accredited institution of higher education is necessary
- Ability to think strategically to maintain organization while prioritizing and managing multiple responsibilities and workflows with strict deadlines in a rapidly changing environment is necessary
- Superior verbal and written communication skills, and the ability to articulate and present information to various and diverse audiences is necessary
- Demonstrated ability to handle sensitive and confidential information is necessary
- Willingness to learn and productively engage with changing technology and systems is necessary
- Ability to work independently and as a member of a great team is necessary
- Knowledge of Microsoft Office software and apps, in particular: Outlook, Excel, Word, PowerPoint, and Teams is necessary
- A minimum of three years of administrative experience is necessary
- Manages the OEDD budget, including any external grants in which the office may participate, by recording, monitoring and reconciling expenses throughout the year
- Assists staff with various purchases
- Reviews and approves eProcurement purchases
- Coordinates travel arrangements for staff
- Acts as expense delegate for staff to create expense reports for reimbursement
- Acts as a frontline contact for main office phone and email within the university and with external contacts
- Assists in the organization and logistics of recruitment and orientation of new staff hires
- Manages and tracks, under advisement from others in the unit, OEDD program registration and participation
- Helps manage complex workflows, communicating with stakeholders on status of projects and proposals using software and traditional communications applications
- Provides logistical support for OEDD’s programs and activities, including scheduling meetings, creating agendas, reserving space, ordering catering, sending calendar invitations, managing consultation scheduling and more
- Drafts professional and technical communications to internal and external constituencies
- Plans and supports meetings and trainings with University faculty and staff
- Serves as Guest Travel Coordinator to support all facets of guest travel
- Reviews office policies and processes and recommends changes as appropriate
- Extracts and analyzes data for reports
- Performs other duties as assigned
- Master’s degree is preferred
- Certificate(s) or experience in software applications such as Monday, HubSpot and SharePoint and is preferred
- One to three years’ related experience in higher education is strongly preferred
- Familiarity and experience with a wide range of administrative support functions is strongly preferred
Vanderbilt University operates as a private research institution that provides undergraduate, graduate, and professional education to over 11,000 students. The university functions by integrating classroom instruction with active research initiatives, allowing students and faculty to collaborate on projects across various fields such as information technology, athletics, and the arts. Unlike many large public institutions, Vanderbilt maintains a smaller student body and emphasizes a community-driven environment where diversity of thought and culture is central to the learning process. The university distinguishes itself by operating at a "global crossroads," focusing on a multidisciplinary approach that encourages employees and students to apply their expertise to real-world challenges. Vanderbilt’s goal is to foster a center for growth and discovery where individuals can expand their knowledge and contribute to societal improvements through education and research.
Company Size
10,001+
Company Stage
N/A
Total Funding
$86.7M
Headquarters
Nashville, Tennessee
Founded
N/A
Simplify's Take
What believers are saying
- Global campus expansion attracts international students and diversifies revenue streams.
- Strong alumni network and donor base support endowment growth and research funding.
- 475+ student organizations and Division I athletics enhance recruitment and retention.
What critics are saying
- Duke recruitment eroding Vanderbilt's Southern elite status among applicants.
- Title IX sexual misconduct lawsuits risk federal funding cuts.
- Endowment fossil fuel divestment legal complaints threaten investment strategy and returns.
What makes Vanderbilt University unique
- Expanded to NYC, San Francisco, West Palm Beach campuses since 2025.
- 8:1 student-to-faculty ratio with 120+ undergraduate and graduate programs.
- Top-tier medical school and health sciences research leadership nationally.
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Benefits
Hybrid Work Options
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