Document Control Specialist

Build What Matters. Create What’s Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.      

www.hoffmancorp.com/careers.

Job Description

The Document Control Specialist will work within the Engineering department and will report to the Document Control Manager. They will work closely with the project team. The Document Control Specialist will manage company documents while also ensuring their accuracy, quality, and integrity. They will ensure the company adheres to record retention policies, safeguard information, and retrieve data more effectively. This position will be fully at the project site..

Essential Responsibilities: 

• Process and maintain contractually required data, including but not limited to master copies of drawings and specifications, submittals, RFI's, minutes, drawings, approvals, closeout data and correspondence in accordance with the contract documents.
• Plan, control, and track the generation and distribution of electronic and hard copies of data to and from the client, architect/engineer, and other data developers and coordinate the production and timely distribution to subcontractors, vendors and the construction project team.
• Monitor and ensure that all data requirements are satisfied in accordance with the established budgets and schedules.
• Track and maintain the soft copies of the project records will be done through the use of Prolog software.
• Assist with file migrations and audits and perform administrative tasks as needed.

Must be able to multitask and be able to maintain the electronic documentation for the project. 

Salary Range: $49,200.00 - 58,136.00 Annually Depending on Experience

Qualifications: 

Professional Experience and Education

• A minimum of one (1) year of data entry experience is required. 
• A minimum of one (1) year of construction office experience preferred.
• High School diploma or GED required.

Position Related Skills

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, PowerPoint and Teams), and have a general understanding of working within a computer network.
• Proficient in project management software (Procore), and Bluebeam.
• Highly developed visual observation and interpretation skills.
• Experience in organizing technical data in a neat and accurate method. Familiar with CSI specification system for construction.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Ability to work closely with a variety of trade and craft people in a fieldwork situation. Patience and professionalism are essential.
• Highly developed visual observation and interpretation skills.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
• Must be highly organized and detail oriented.
• Be able to work independently as well as in a cross-functional team environment. 

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is combination of sitting/walking and standing.  
• Legs: Must be able to climb stairs - 30% of day.  
• Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.  
• Vision: Visual acuity in near, mid and far-range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.  
• Hearing: Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment. 
• Speech: Sufficient to make oneself heard in person and be understood over the telephone and radio.  
• Lift/Carry: Up to 50lb computer/drawings- minimal.  
• Bending/Twisting: Minimal.  
• Kneeling/Crouching/Crawling: Minimal.  
• Constant mental alertness, accuracy, and attention to detail required.  
• Must be able to work independently, make decisions, and follow through on all assignments.  
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.  
• Must be able to plan and organize work.  
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction-related documentation and communicate with coworkers. 

Application review will consider without limitation the following criteria: qualifications, education and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test. 

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. 

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.  

** Please note, we are not able to offer sponsorship or relocation for this position **

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