Administrative & Executive Assistance (1)

Department: Administrative Resource Center

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Ballard Spahr has an exciting opportunity for an ARC Specialist to join our Administrative Resource Center. Incumbents in this role provide document production, administrative, and clerical support to attorneys, administrative professionals, and support staff across the firm. They demonstrate advanced technical and administrative expertise, take ownership of responsibilities with minimal supervision, and exercise sound judgment and initiative when making decisions within their scope of authority. Successful incumbents are highly collaborative professionals who actively promote teamwork, foster positive working relationships, and contribute to a culture of excellence and service throughout the organization.

This position is remote if located in a state with a Ballard presence. Hours for this shift are 7:00 a.m. to 4:00 p.m. EST.

Why Join Us?

Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As an ARC Specialist within the team, you will:

Anticipate and actively respond to needs of the department’s clients.
Support the firm’s overall commitment to providing high quality legal services.
Demonstrate an understanding of the nature of the work being requested.
Prepare and process correspondence and memoranda, as well as complex legal documents according to the requirements set by each practice group.
Create and update tables of contents and tables of authorities.
Revise legal documents and produce blacklines and track-change comparisons.
Convert information to Word, Excel or PowerPoint.
Prepare fillable PDF Forms.
Prepare merged documents, including letters and labels.
Works collaboratively with ARC Specialists in all offices to ensure the highest level of effectiveness and efficiency of work production on a firm-wide basis.

What We’re Looking For:

Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

This position requires a high school diploma or equivalent, with a college degree or business school certificate preferred. Candidates should have experience coordinating and communicating with multiple departments in a professional environment, along with at least three years of experience or training in a law firm practice support role or advanced Microsoft applications. The role demands a minimum typing speed of 70 words per minute with a high degree of accuracy, strong initiative, the ability to work independently with minimal supervision, and flexibility to work beyond standard business hours when needed. Depending on the practice area, transcription, dictation, and specialized skills may be required, as well as a working knowledge of court systems and procedures.

The targeted salary range for this position is from $55,000 – $65,000, which reflects the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location,

For eligible employees Ballard Spahr offers medical, dental, vision, and life insurance, health savings accounts, flexible spending accounts, short and long-term disability, a 401(k)-retirement savings plan, paid time off, sick leave, paid holidays and an employee assistance program. A detailed summary of available benefits can be found here on our Careers website.

Ready to Grow with Us?

If you are ready to play a vital role in the firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.

ARC Specialist

Administrative Resource Center

Ballard Spahr

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